Vendor Management and Small Order Management Lead

Há 7 dias

Porto, Portugal Natixis in Portugal Tempo inteiro

Company Description

Natixis is part of the Global Financial Services business unit, the global arm of Groupe BPCE, specialized in Asset & Wealth Management and Corporate & Investment Banking and counts nearly 16,000 employees across 38 countries.

The Groupe BPCE, the second-largest banking group in France through its two retail banking networks, Banque Populaire and Caisse d’Epargne.

Natixis in Portugal mission is to transform traditional banking services by developing innovative solutions for the bank’s business, operations and work culture, being a key driver of the company’s culture of agility and innovation. Teams of IT and Banking Support Activities work in an integrated, inclusive and transversal way, supporting all the business lines and country platforms.

**Job Description**:
**Team presentation and main goal**:
The US Purchasing team is responsible for 1LOD vendor management for the CIB Americas platform. Vendor Management includes the full lifecycle of a vendor, beginning from sourcing and onboarding and ending at processing of invoices and performance reviews.

**Low and Medium Risk Vendor Onboarding and Refresh**
- Perform new vendor onboards and periodic refresh for Low and Medium Risk vendors across multiple business lines in CIB AMER.
- New Onboarding and Refresh includes:

- Outreach to business owners to confirm use and reconfirm risk
- Outreach to vendor contacts to provide refreshed documentation per CIB AMER vendor management policy
- Quality control vendor documentation once received back from vendor - troubleshoot to ensure everything is completed correctly
- Uploading documentation in CIB AMER VM tool
- Following up/Confirming risk rating with business owners - troubleshooting when there are misunderstandings or delays.
- Requesting review by various Subject Matter Experts (Compliance, Information Security, Business Continuity, Legal, and others) as required by the risk rating
- Following up with various Subject Matter Experts to ensure reviews are completed promptly.
- Pulling financial stability risk reports from the licensed tool, uploading into the VRM database.
- Where required, escalating missing or inadequate vendor due diligence for risk acceptance.
- Performing four eye checks (data quality reviews) on new onboard and refresh profiles completed by colleagues

**Small Order Management (procurement < $50K)**
- Order items per approved Purchase Order on various US vendor websites for delivery to the US, including IT equipment, Facilities equipment and logístical items, Subscriptions and individual Desktop Software. Vendors include large international companies like Staples, Amazon, Ebay, and IPREO as well as smaller, local companies.
- Maintain corporate accounts on vendor websites for inventory management (example: Adobe)
- Track and report on status and deliveries of said orders for various AMER stakeholders on a daily basis
- Follow up and troubleshoot with vendors on any delays or back orders.
- Where required, source more than one price for an item in order to obtain the best possible value for Natixis CIB AMER.

**Qualifications**:

- Knowledge of basic vendor management concepts
- Customer Service experience
- Knowledge of IT equipment/Facilities equipment
- Experience with IT ticketing/service systems or IT helpdesk
- Office tools (notably excel)
- English must be fluent
- French is a plus
- Autonomy
- Organization
- Attention to Detail
- Diplomacy

Additional Information

Early morning. Campo 24 de Agosto. In 4 minutes, you are clocking in at the office. After grabbing a cup of coffee and fresh fruit, pick up your laptop and choose your spot for the day. It's going to be a busy one: French class before lunch and, just after, quick medical appointment at Natixis doctor's office.

Lunch break. Outside in the big terrace (look at your crops at the Urban Garden; ready to harvest) or, if you feel like stretching your legs, walk downtown to grab lunch.

Back inside. Quick sprint review (working together anywhere means virtual happy birthday to that colleague in Paris that just turned 35). The afternoon went flying (tasks, reports, calls, some jokes with your teammates). End it on a high note: just one PlayStation game or the final match for that ping-pong tournament.

Tomorrow, you complete that certified technical training and the day after, you will work from home, taking advantage to finally do that online course on Udemy. Once you are done with your tasks for the day, you can visit the office for a board games session or show up at the rehearsal of one of Natixis bands. If that is too steady for you, meet your colleagues to surf some waves or join them in a football match.

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