Senior Administrative Assistant

2 semanas atrás

Porto, Portugal Bial Tempo inteiro

**Join Our Mission to Improve Lives Worldwide**

As Senior Administrative Assistant, you will perform all the necessary administrative tasks, according to the defined procedures, providing an efficient support service to the company's internal and external stakeholders.

**The Impact You’ll Make**
- Support on Research and Development on Budget Management and Control
- Support on Finance and Grants Incentives Submission
- Manage the meeting calendar making sure that the necessary assistance is provided - bookings, meeting rooms, etc. - depending on the needs (internal meetings, cycle meetings, congresses);
- Assist on travel, accommodations and car rentals needs;
- Prepare presentations and assist with translation;
- Be accountable for the purchase order process (insert and provide purchase orders/requests in the System), including dealing with vendors and making sure that the finance and accounting perspetives are in accordance with the Group procedures;
- Manage the contracts/ agreements procedure;
- Test itens and Reference shipment preparation
- Advise and train colleagues on best business practices;
- Handle and submit expenses maps and employees vouchers;
- Update, maintain and follow office policies and procedures;
- Comply with the Policies, Standards and Procedures in place;
- Collaborate effectively with other departments, teams and colleagues as required, to support overall company objectives.

**What You’ll Bring**
- Previous experience of at least 3 years in a similar role;
- Working knowledge of handling IT- office-devices;
- Knowledge of office management systems and procedures;
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
- Experience in Power BI and Smartsheet (or similar tools);
- Excellent time management skills and the ability to prioritize work;
- Excellent written and verbal communication skills;
- Fluency in English (Written and Spoken);
- Attention to detail and problem solving skills;
- Strong organizational skills with the ability to multi-task.
- “Working as an employee here goes beyond the routine; it offers opportunities for involvement in various aspects beyond the daily grind.”_
Michelle Hari (Key Account Manager, Germany)

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