Paralegal, Corporate Secretary

6 meses atrás

Lisboa, Portugal Ferring Pharmaceuticals, Inc. Tempo inteiro

Job Description:
Paralegal, Corporate Secretary

At Ferring Pharmaceuticals, we help people around the world build families and live better lives. We are entrepreneurial and innovative, with a global team focused on scientific advances in the areas of reproductive and women’s health, gastroenterology and urology. Ferring + You is all about working together and sharing ideas, so that we can bring science to life for patients around the world.

Every person at Ferring works together to change lives and help people build families. Our corporate teams offer empowering, innovative, challenging and rewarding careers - we are motivated to make a difference. To reach our full potential we collaborate, and respect and value diverse contributions so that we can grow as an organization and as professionals. Together we can influence the world around us to make life and work better.

Ferring+You

In this role, you will provide corporate paralegal support for the Global Corporate Secretary Department, reporting into the Head of Global Corporate Secretary. The corporate paralegal will be a key participant supporting Ferring’s global legal entity structure, working with internal and external partners to ensure accuracy and maintain central information, manage internal systems, and provide support to the Head of Global Corporate Secretary and to the Senior Legal Counsel in the Global Corporate Secretary Group.

Your day at Ferring
- Corporate Secretarial activities including:

- Under the direction of the Head of Global Corporate Secretary and of the Senior Legal Counsel and in connection with the corporate secretary outsource partner, coordinate and track changes to Ferring’s 90+ legal affiliated entities, monitoring activities, supporting with documentation, and assisting to obtain signatures
- Provide support regarding know-your-customer / AML documentation, including preparing documents, tracking requests, and interacting with third party partners
- Support other activities in the life of a corporation, including:

- Conduct an annual audit to ensure recordkeeping is up to date
- Maintain central corporate records for Ferring’s corporate legal entities
- Maintain local books and minutes where requested
- Coordinate changes in the commercial register and/or other activities as needed
- Systems support including:

- Manage internal corporate governance systems, including keeping information up to date and working with IT and other partners to maintain
- Diligent Entities/Blueprint information
- The Ferring legal entity org chart
- The Ferring World Directory
- The Global Corporate Secretary intranet pages
- Administrative activities including:

- Prepare and manage requests from internal and external parties for documents and information
- Assist with calendaring meetings when requested
- Assist with the collection of relevant records and documents
- Assist with billing, invoicing, Coupa
- Distribute and track documents for signature via Adobe-Sign
- Contract Support: Support with simple contract changes (eg, change names of parties for use of standard forms); proofread legal documents where requested; archive contracts in the contract management system; support team use of contract management system
- Ferring systems training will be provided as needed (Diligent Entities/Blueprint, Coupa, iCertis, Adobe Sign, outsource partner database, Ferring On-Boarding)

Behind our innovation There’s you
- College degree plus at least 5 years of relevant experience, legal education preferred
- Previous paralegal experience in a law firm or in-house legal department required, preferably with experience supporting a corporate secretary function
- Fluent in English with excellent writing and linguistic skills, and conversant or fluent as well in at least one other language preferred
- Excellent IT skills: proficiency with Office 365 tools, including Powerpoint, Sharepoint, Word and Excel
- Collaborative, service-minded, resourceful, with a solution-oriented approach
- Able to manage multiple priorities and deliver high quality work on time
- Enjoys working within a multicultural team and contributes to a good working environment in the department
- Continuous learner with willingness to add to responsibilities and improve delivery of legal and corporate secretary services on an ongoing basis

People come first at Ferring
- Get inspired from our commitment to advocate for everyone’s right to build a family, no matter who you are, where you live or who you love
- Our inclusive support package - “Building Families at Ferring” provides equal and accessible policies for all employees who wish to start their family journey, ensuring a global standard, irrespective of location and role. Available to all employees after the first year of employment.
- Parental leave for both birthing and non-birthing parents
- Extended support on family building journey
- Hybrid Working and flexibility arrangements.

Making a difference in the

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