Administration Services Assistant

6 meses atrás

Porto, Portugal BNP Paribas Tempo inteiro

ADMINISTRATION SERVICES ASSISTANT (JOB NUMBER: 2207LCF11878)

**About the job**
- BNP Paribas Smart Office is a Shared Service Centre composed of teams who are dedicated to Corporate Travel and Administration support services, to staff members throughout Europe. Client relations are at the cornerstone of group´s strategy, with the primary aim of developing long-term relationships and helping clients to make the best use of their time by dealing with their administrative tasks

**Your Main Activities Are**
- To assist executives, senior managers and teams based in Paris, London and Portugal in achieving their strategic objectives by helping with administrative tasks. Working in a fast-paced environment by coming up with innovating solutions that offer a smarter way forward, and always operating with a sense of urgency and discipline
- Giving full administrative and secretarial support to managers based locally and/ or onshore
- Managing daily agenda, organizing meetings and booking meeting rooms
- Booking video-conference meetings and/ or conference call numbers
- Managing travel arrangements (booking flights, trains, hotels, cars, taxi) ensuring consistent adherence to the appropriate policy
- Organizing invoices and processing expense claims
- Providing co-ordination and support for other Smart Office Assistants, including covering for absences/sicknesses
- Administrative support related to on-boarding processes, accesses management, IT requests and others
- Others: visa arrangements, business cards demands, assisting with T&E reporting, document editing, events organization, catering ordering, amongst other ad-hoc requests

**Profile and Skills to Success**
- Required level of education: Bachelor Degree
- Be fluent in English
- To have previous administrative experience is a plus
- Be well-organized, be able to multi-task and be proactive
- Be client-oriented with strong work ethic
- Be precise and rigorous with excellent attention to detail
- Have strong team spirit
- Have the ability to multi-task and adapt to changing priorities in a fast paced and dynamic environment
- Have the ability to cope with pressure and short deadlines
- Display strong organizational skills
- Be diligent, display dedication and prioritize problems by considering the impact on the business
- Be able to identify quick-wins
- Be discrete and respect confidentiality when required on sensitive matters
- Be resilient, stay calm and positive, be able to stay comfortable when faced with conflict
- Have good communication skills (active listener and clear communicator)
- At least one year experience in a similar position is a strong plus
- Advanced Microsoft Office skills (Word, Outlook, Excel, PowerPoint)

LI-Hybrid

**Why joining BNP Paribas?**
- **Leading banking institution**

BNP Paribas is a leader in the Eurozone, and a prominent international banking institution with strong roots in Europe's banking history. It has a presence in 65 countries, with around 190 000 Employees - including more than 145 000 in Europe.
- **Our presence in Portugal**

Since 1985, BNP Paribas was one of the first foreign banks to operate in the country. Today, the Group has around 7.100 employees across several entities operating directly in the territory, offering a wide range of integrated financial solutions to support its clients and their businesses.
- **International reach**

Thanks to its international presence and regular and close collaboration among its different entities, BNP Paribas has the resources to support all clients with financing, investment, savings and protection solutions that help make their projects a success. BNP Paribas holds key positions in its three core operating divisions:

- **Retail Banking**, a division that brings together all of the Group’s retail activities and specialised business lines;
- **Investment & Protection Services** that include specialised businesses offering a wide range of savings, investment and protection services;
- **Corporate & Institutional Banking** division that offers tailored financial solutions for corporate and institutional clients.
- **Diversity and Inclusion commitment**
- **Commitment towards work/life balance**

At BNP Paribas we care about our employees wellbeing and promote a culture of good integration between work and rest. We believe our employees have rich personal lives outside of work, being fundamental to be disconnected from work to recharge both physically and mentally. Only through this balance we may all be at our best while working.
- **Remote Working Conditions**

At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working modalities adapted to our hybrid working environment. To guarantee a comfortable and efficient working set-up, eligible employees are provided with both the office and home equipment, are entitled to an equipment allowance and can

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