Assistant - Personal/executive

2 semanas atrás

Lisboa, Portugal Orica Tempo inteiro

**About Orica**:
At Orica, it’s the power of our people that leads change and shapes our futures. Every day, all around the world, our people help mobilise vital resources essential to progress. Established in 1874, we have grown to become the world leader in mining and civil blasting with a diverse of team of more than 13,000 across the world.

It’s an exciting time to join us - we are shaping the future of mining through digital and automated technologies, embracing new ways of thinking, pioneering innovation and reimagining the way we work.

**About the role**:
We are excited to announce that we are currently open in the market hiring a Assistant - Personal/Executive that will be supporting The EMEA VP and his team based in Lisbon
- Portugal who will provide professional and confidential assistance, planning, organizational and executive administrative support.

Orica's opportunities, facilities and environment associated with working in an international organisation;
- Career paths that are totally flexible allowing you to specialise or become a generalist;
- A diverse workplace where your unique abilities and talents will be recognised and encouraged;
- Training programs, opportunities and initiatives to ensure your continued growth;
- Competitive salary packages

**What you will be doing**:

- Provides the primary interface between manager and direct reports.
- Conducts effective diary management and meeting scheduling.
- Coordinates and delivers domestic and overseas travel management, optimize travel costs.
- Fields incoming telephone calls / correspondence - assisting or redirecting where appropriate.
- Coordinates internal /external meetings /workshops / conferences /office functions with stakeholders, vendors and attendees.
- Ensures monthly expenses are correctly coded and claims are processed efficiently and on time.
- Manages induction programs for Manager's New team members Schedules and supports Manager's team annual and mid year performance reviews.
- Produces reports and presentations as and when required Assists and works with Administration Assistants, EA's and PA's throughout the organisation.
- Coordinates conference and workshop travel, logistics and catering, interfacing between stakeholders, attendees and vendors for Managers Completes all floor coordination and office management activities.

**What you will bring**:

- Superior time management and organisational skills, with strong attention to detail and the ability to prioritise.
- A proactive, efficient and pragmatic approach with a strong ability to consider information and make decisions on how matters should be handled, and when to delegate tasks and escalate issues.
- The ability to work with confidential and sensitive issues in a professional manner.
- A focus on action and implementation and the ability to design and document business report, processes and plans.
- Advanced MS Office skills.
- Previous experience with SAP will be advantageous

**How you shape and influence others**:

- Demonstrates courage, resilience and flexibility
- Strong reputation for integrity, ethics, personal values and solid character
- Solid interpersonal & communication skills
- Self-aware and open to feedback
- Work effectively across teams
- Able to work independently with only targeted supervision
- Productive without compromising quality
- Highly reliable and motivated to excel

**What we offer**:
As part of a truly global company, you will have the ability to grow and learn in a diverse, collaborative culture. We foster relationships and learning through connected global and local teams, promote flexible and diverse career paths and support the development of your knowledge and skills.

You will be paid a competitive salary, learn from talented individuals across multiple disciplines and be able to thrive in a safe workplace within a collaborative culture. Ignite your career at a place where your distinct potential can find its home.

**We respect and value all**:
Orica promotes and fosters a culture of inclusion and Equal Opportunity Employment everywhere we operate. We treat our people and applicants with fairness, dignity, and respect, getting the best of everyone’s contributions. All qualified applicants will receive consideration for employment without regard to race, religion, sexual orientation, gender perception or identity, nationality, age, military or veteran, marital or disability status.

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