Executive Administrative Assistant

2 semanas atrás

Porto, Portugal HAYS Tempo inteiro

Elementis | Executive Administrative Assistant

Elementis is a global specialty chemical company, with 1,300 employees operating in 23 locations across the globe. At Elementis, we bring a distinctive combination of expertise, innovation, and teamwork to every formulation challenge. We create high-value specialty additives that enhance the performance of our customers’ products and make a positive change in the world.
Combining our leading positions in the science of materials flow, surface modification, and formulation with access to unique natural materials, Elementis delivers unique chemistry, sustainable solutions to customers in a wide range of markets, including cosmetics, anti-perspirants, decorative and industrial coatings, automotive and ceramics.

**Your new role**:
**Calendar Management**: Coordinate and manage executives' calendars, including scheduling meetings, appointments, and travel arrangements.
**Communication**: Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills in all interactions.
**Meeting Coordination**: Arrange and coordinate meetings, conferences, and special events, including logistics, agendas, and materials preparation.
**Travel Arrangements**: Handle all aspects of travel planning and logistics, including booking flights, accommodations, and transportation.
**Expense Management**: Process and track expense reports, ensuring accuracy and compliance with company policies.
**Confidentiality**: Maintain strict confidentiality and discretion in handling sensitive information and communications.

**What you'll need to succeed**:
Bachelor's degree or equivalent experience preferred.
Proven experience as an executive assistant or similar role, supporting C-level executives or senior management.
Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple priorities effectively.
Strong written and verbal communication skills, with a professional and courteous demeanor. English required, Portuguese preferred.
Discretion and confidentiality in handling sensitive information.
Flexibility and adaptability to changing priorities and fast-paced environments.

1032283

According to experience

  • Executive Assistant

    1 dia atrás

    Porto, Portugal Universal Portugal Sgps Lda Tempo inteiro

    The Universal Group: Executive Assistant Position The Universal Group has been developing several projects related to renewable energies and is looking for an Executive Assistant for the Portuguese Office to work closely with senior management and executive staff. REQUIREMENTS: College Educated preferred At least 2-3 years of Professional Experience Resident...

  • Executive Assistant

    3 semanas atrás

    Porto, Portugal Tamori Publications, LLC Tempo inteiro

    _**Executive/Personal Assistant in Porto Wanted!**_ - Job title: Executive/Personal Assistant_ - Location: Porto, Portugal_ - Aleron Kong, MD, an American entrepreneur and author running a successful Sci-Fi/ Fantasy publishing company (Tamori Publications), relocating to Porto and searching for a dedicated Assistant to provide support on administrative,...

  • Executive Assistant

    1 dia atrás

    Porto, Portugal Universal Portugal Sgps Lda Tempo inteiro

    The Universal Group: Executive Assistant PositionThe Universal Group has been developing several projects related to renewable energies and is looking for an Executive Assistant for the Portuguese Office to work closely with senior management and executive staff.REQUIREMENTS:College Educated preferredAt least 2-3 years of Professional ExperienceResident in...

  • Executive Assistant

    3 semanas atrás

    Porto, Portugal Jolera Inc. Tempo inteiro

    Jolera offers MSPs & IT solution providers next-generation managed services enabling them to create world-class experiences for their clients. We are dedicated to innovating the way organizations integrate IT with their business, providing organizations with live actionable insights to help them succeed. Our partners receive award-winning solutions built on...

  • Senior Executive Assistant

    2 semanas atrás

    Porto, Porto, Portugal Tn Portugal Tempo inteiro

    Senior Executive Assistant - French Speaker Porto Senior Executive Assistant - French SpeakerPorto Porto, Porto, Portugal col-wideJob Description:Job DescriptionWe are seeking an experienced and proactive executive assistant to provide- level support to the COO within theCorporate andInvestmentBanking perimeterHis/her main responsibilities are:Manage the...

  • Senior Executive Assistant

    2 semanas atrás

    Porto, Porto, Portugal Tn Portugal Tempo inteiro

    Senior Executive Assistant - French Speaker Porto Senior Executive Assistant - French Speaker Porto Porto, Porto, Portugal col-wideJob Description:Job DescriptionWe are seeking an experienced and proactive executive assistant to provide- level support to the COO within theCorporate andInvestmentBanking perimeterHis/her main responsibilities are:Manage the...

  • Executive Assistant

    2 semanas atrás

    Porto, Portugal Universal Portugal Sgps Lda Tempo inteiro

    The Universal Group has been developing several projects related to renewable energies and is looking for an Executive Assistant for the Portuguese Office to work closely with senior management and executive staff.REQUIREMENTS:College Educated preferentialAt least 2-3 years' Professional ExperienceResident in Porto AreaPROFILE:Consolidated experience in...

  • Executive Assistant

    Há 1 mês

    Porto, Portugal Jolera Inc. Tempo inteiro

    Jolera offers MSPs & IT solution providers next-generation managed services enabling them to create world-class experiences for their clients. We are dedicated to innovating the way organizations integrate IT with their business, providing organizations with live actionable insights to help them succeed. Our partners receive award-winning solutions built on...

  • Executive Assistant

    4 semanas atrás

    Porto, Portugal Jolera Inc. Tempo inteiro

    Jolera offers MSPs & IT solution providers next-generation managed services enabling them to create world-class experiences for their clients. We are dedicated to innovating the way organizations integrate IT with their business, providing organizations with live actionable insights to help them succeed. Our partners receive award-winning solutions built on...

  • Executive Assistant

    4 semanas atrás

    Porto, Portugal Universal Kraft Tempo inteiro

    The Universal Group has been developing several projects related to renewable energies and is looking for a Executive Assistant for the Portuguese Office to work closely with senior management and executive staff. **REQUIREMENTS**: - College Educated preferential - At least 2-3 years’ Professional Experience; - Resident in Porto Area **PROFILE**: -...

  • Executive Assistant

    Há 6 dias

    Porto, Portugal Michael Page Tempo inteiro

    Sobre o nosso cliente Our client is specialized in strategic consulting, financial advisory and tailored asset management services. Descrição Executive AssistantProvide high-level administrative support to senior executives located abroadManage executives' calendars, including scheduling meetings, appointments, and travel arrangementsPrepare meeting...

  • Executive Assistant

    2 semanas atrás

    Porto, Porto, Portugal Universal Portugal Sgps Lda Tempo inteiro

    The Universal Group has been developing several projects related to renewable energies and is looking for an Executive Assistant for the Portuguese Office to work closely with senior management and executive staffREQUIREMENTS:College Educated preferentialAt least 2-3 years' Professional ExperienceResident in Porto AreaPROFILE:Consolidated experience in...

  • Executive Assistant

    2 semanas atrás

    Porto, Portugal Universal Portugal Sgps Lda Tempo inteiro

    The Universal Group has been developing several projects related to renewable energies and is looking for an Executive Assistant for the Portuguese Office to work closely with senior management and executive staff. REQUIREMENTS: College Educated preferential At least 2-3 years' Professional Experience Resident in Porto Area PROFILE: Consolidated experience...

  • Executive Assistant

    Há 7 dias

    Porto, Portugal Jolera Inc Tempo inteiro

    Join A Dynamic and Passionate Team of ProfessionalsJolera is one of the world's largest and most successful privately-owned IT Security and Solutions providers. As part of the Jolera team, you will be a member of a high performance, innovative solutions environment where the people are dedicated and focused on continuous learning and growth...

  • Executive Assistant

    Há 4 dias

    Porto, Portugal Michael Page Tempo inteiro

    Sobre o nosso cliente Our client is specialized in strategic consulting, financial advisory and tailored asset management services. Descrição Executive Assistant Provide high-level administrative support to senior executives located abroad Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements Prepare meeting...

  • Executive Assistant

    2 semanas atrás

    Porto, Porto, Portugal Universal Portugal Sgps Lda Tempo inteiro

    The Universal Group has been developing several projects related to renewable energies and is looking for an Executive Assistant for the Portuguese Office to work closely with senior management and executive staffREQUIREMENTS:College Educated preferential At least 2-3 years' Professional Experience Resident in Porto AreaPROFILE:Consolidated experience in...

  • Senior Executive Assistant

    2 semanas atrás

    Porto, Portugal Tn Portugal Tempo inteiro

    Senior Executive Assistant - French Speaker Porto Senior Executive Assistant - French Speaker Porto Porto, Porto, Portugal col-wideJob Description:Job DescriptionWe are seeking an experienced and proactive executive assistant to provide- level support to the COO within theCorporate andInvestmentBanking perimeter. His/her main responsibilities are:Manage the...

  • Senior Executive Assistant

    2 semanas atrás

    Porto, Portugal Tn Portugal Tempo inteiro

    Senior Executive Assistant - French Speaker Porto Senior Executive Assistant - French SpeakerPorto Porto, Porto, Portugal col-wideJob Description:Job DescriptionWe are seeking an experienced and proactive executive assistant to provide- level support to the COO within theCorporate andInvestmentBanking perimeter. His/her main responsibilities are:Manage the...

  • Executive Assistant

    2 semanas atrás

    Porto, Porto, Portugal Universal Kraft Tempo inteiro

    Universal Kraft has been developing several projects related to renewable energies and is looking for a highly qualified and detail-orientated Executive Assistant to support our Administration team in the Portugal office.As an Executive Assistant, you will provide high-level administrative support to the team and contribute to the overall success of our...

  • Remote Executive Assistant

    3 meses atrás

    Porto, Portugal Ardor SEO Tempo inteiro

    **Remote Executive Assistant** **Bring your interpersonal and administrative strengths to the table and leave a lasting impact!** **What’s in it For You** - An attractive payment package to reward you for your skills and performance targets - An amazing real estate podcast that's growing fast. We’ve hosted some of the top real estate professionals in...