Household & Family Manager / Executive Family Assistant
2 semanas atrás
ABOUT THE ROLE We are a busy family based in Cascais seeking a highly reliable, exceptionally organised Household & Family Manager. This is a demanding, fast-paced role responsible for ensuring that our household, schedules, travel, budgets, and personal affairs run smoothly at all times. This is not a lifestyle assistant role. It is a high-responsibility management position supporting two adults, three children, multiple properties, and a complex calendar of travel, schooling, and sporting commitments. KEY RESPONSIBILITIES Household & Family Management Oversee day-to-day organisation of the household and family schedules Coordinate school, sports, training, appointments, and extracurricular activities Plan and manage all family travel (flights, hotels, itineraries, visas) Supervise and coordinate household staff (housekeeper, cook, driver) Administration & Operations Full email and calendar management Manage bills, insurance policies, renewals, subscriptions, and budgets Handle online orders, deliveries, and returns Maintain organised household systems and documentation Manage confidential and sensitive information with absolute discretion Projects & Research Research schools, universities, sporting competitions, camps, and activities Support property-related tasks across multiple homes Prepare summaries, comparisons, and recommendations Errands & On-the-Ground Support Run errands and attend appointments as required Be present at the Cascais home at least 3 days per week (5 days per week required for first 3 months) Provide support for urgent or time-sensitive matters REQUIREMENTS Experience Proven experience in a demanding, high-responsibility role Prior household, private assistant, or family office experience preferred (but not essential). Skills Fluent English and Portuguese (written and spoken) Advanced proficiency in Gmail, Google Calendar, Excel, Word, and Notion Exceptional organisational skills and attention to detail Personal Qualities Extremely reliable and accountable Trustworthy, discreet, and professional Calm, proactive, and solution-oriented Able to work under pressure and manage complexity Practical Requirements Based in or near Cascais On-site availability minimum 3 days per week Full-time availability with emergency coverage when needed Valid driving licence and access to a car Ability to travel internationally Clean criminal record Willing to sign a confidentiality agreement (NDA) WHAT WE OFFER Long-term, stable position with high trust and responsibility Competitive salary (€30,000–€40,000 gross, depending on experience) Opportunity to shape and own the role Professional, respectful working environment Job Type: Full-time Pay: 30,000.00€ - 40,000.00€ per year
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