High-Level Assistant to Entrepreneur Family

Há 1 mês


Lisboa, Lisboa, Portugal Michael Page Portugal Tempo inteiro

Job Title: Executive Personal Assistant for Corporate and Personal Support

About the Role:

The selected candidate will be responsible for managing the daily life of a multicultural entrepreneur family, including personal and corporate support. This includes diary management, travel arrangements, email and WhatsApp communications, and managing residences in Portugal.

Key Responsibilities:

  • Personal and Family Support:
    • Diary management of personal agenda and time optimization
    • Personal travel arrangements
    • Personal email and WhatsApp communications
    • Managing main and secondary residences in Portugal
    • Stock taking, inventory, and online and offline shopping
    • Party, events, and holidays management
    • Family activities planning (after school activities, pickups, dropoffs, hobbies, engagements)
    • Take care of personal finances (payments, tracking)
    • Managing house staff and service providers
    • Taking care of physical and digital archive and administrative tasks
    • Insurances (sourcing, tracking, annual renewals)
  • Executive and Corporate Support:
    • Managing agendas, planning meetings
    • Professional travel arrangements
    • Events and inherent logistics
    • Professional email and WhatsApp communications
    • Prepare and organize reports, meeting notes, and presentations
    • Conduct research and gather information as needed
    • Work closely with other departments and executives
    • Support in public speaking engagements, interviews, social media events, and seminars

Requirements:

  • Bachelor's degree in Business Administration or Executive Assistantship or relevant field
  • Minimum seven years of proven experience in similar roles
  • Excellent oral and written skills in English
  • Good oral and written skills in Portuguese
  • Knowledge of Korean or French is highly valuable
  • Outstanding organizational skills
  • Detail and solutions-oriented
  • Solid knowledge of MS Office, including Excel
  • Ability to work autonomously, flexibly, and adaptably
  • Proactive and not taking a no for an answer
  • Multicultural background and/or interest in different cultures
  • Excellent listening skills
  • Driving license

What We Offer:

  • The possibility to work with a successful and inspirational business family
  • Hybrid position with minimum three days on-site and two at home (optional)
  • Competitive compensation package
  • Great opportunity for professional and personal development


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