High-Level Assistant to Entrepreneur Family
Há 1 mês
Job Title: Executive Personal Assistant for Corporate and Personal Support
About the Role:
The selected candidate will be responsible for managing the daily life of a multicultural entrepreneur family, including personal and corporate support. This includes diary management, travel arrangements, email and WhatsApp communications, and managing residences in Portugal.
Key Responsibilities:
- Personal and Family Support:
- Diary management of personal agenda and time optimization
- Personal travel arrangements
- Personal email and WhatsApp communications
- Managing main and secondary residences in Portugal
- Stock taking, inventory, and online and offline shopping
- Party, events, and holidays management
- Family activities planning (after school activities, pickups, dropoffs, hobbies, engagements)
- Take care of personal finances (payments, tracking)
- Managing house staff and service providers
- Taking care of physical and digital archive and administrative tasks
- Insurances (sourcing, tracking, annual renewals)
- Executive and Corporate Support:
- Managing agendas, planning meetings
- Professional travel arrangements
- Events and inherent logistics
- Professional email and WhatsApp communications
- Prepare and organize reports, meeting notes, and presentations
- Conduct research and gather information as needed
- Work closely with other departments and executives
- Support in public speaking engagements, interviews, social media events, and seminars
Requirements:
- Bachelor's degree in Business Administration or Executive Assistantship or relevant field
- Minimum seven years of proven experience in similar roles
- Excellent oral and written skills in English
- Good oral and written skills in Portuguese
- Knowledge of Korean or French is highly valuable
- Outstanding organizational skills
- Detail and solutions-oriented
- Solid knowledge of MS Office, including Excel
- Ability to work autonomously, flexibly, and adaptably
- Proactive and not taking a no for an answer
- Multicultural background and/or interest in different cultures
- Excellent listening skills
- Driving license
What We Offer:
- The possibility to work with a successful and inspirational business family
- Hybrid position with minimum three days on-site and two at home (optional)
- Competitive compensation package
- Great opportunity for professional and personal development
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