Administrative Support Specialist

4 semanas atrás

Porto, Porto, Portugal Michael Page Portugal Tempo inteiro

Overview


Our client, a dynamic company in the consulting and advisory sector, is seeking a highly organized and proactive Administrative Support Specialist to join their team.


Key Responsibilities



  • Provide high-level administrative support to senior executives, including managing their calendars, scheduling meetings, and travel arrangements.
  • Prepare meeting agendas, take minutes, and follow up on action items.
  • Draft, edit, and proofread documents, reports, and presentations.
  • Handle confidential information with discretion.
  • Assist with the preparation and coordination of corporate events and projects.
  • Serve as a liaison between executives and other staff members.
  • Conduct research, compile data, and assist with decision-making.
  • Oversee daily office operations to ensure a smooth workflow.
  • Manage office supplies, inventory, and equipment maintenance.
  • Coordinate with IT to address technical issues and ensure the functionality of office systems.
  • Handle correspondence, including emails and phone calls.
  • Maintain a clean, organized, and professional office environment.
  • Plan and coordinate office events, meetings, and conferences.
  • Ensure compliance with health and safety regulations.
  • Manage office budget and expenses, including processing invoices and managing petty cash.

Requirements



  • Bachelor's degree in Business Administration, Management, or related field.
  • Proven experience as an Office Manager, Executive Assistant, or in a similar role.
  • Over 5 years of experience in similar roles.
  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
  • Ability to handle sensitive information with discretion and confidentiality.
  • Excellent problem-solving skills and attention to detail.
  • Ability to work independently and as part of a team.
  • Professional demeanor and a positive attitude.

  • Administrative Support Specialist

    Há 1 mês

    Porto, Porto, Portugal Vml South Africa Tempo inteiro

    Administrative Support SpecialistWe are seeking an experienced Administrative Support Specialist to join our team in Porto. As a key member of our operations team, you will be responsible for providing administrative support to our talented team of specialists.Key Responsibilities:Provide administrative support to the team, including responding to customer...

  • Administrative Support Specialist

    Há 1 mês

    Porto, Porto, Portugal Vml Tempo inteiro

    Administrative Support SpecialistWe are seeking an experienced Administrative Support Specialist to join our team in Porto. As a key member of our office, you will provide administrative support to our talented team of over a hundred specialists, ensuring our day-to-day operations run seamlessly.Key Responsibilities:Provide prompt and professional first...

  • Administrative Support Specialist

    Há 1 mês

    Porto, Porto, Portugal Smartgrade Tempo inteiro

    Job Title: Administrative Support SpecialistWe are seeking a highly skilled and detail-oriented Administrative Support Specialist to support our executive team. The ideal candidate will be proficient in administrative procedures, possess strong communication skills, and demonstrate a high level of attention to detail.Key Responsibilities:Provide...

  • Administrative Support Specialist

    Há 1 mês

    Porto, Porto, Portugal Proef Group Tempo inteiro

    **Job Summary**We are seeking an Administrative Support Specialist to join our team at Proef Group. The successful candidate will be responsible for providing administrative support to our team, with a focus on French language skills.**Key Responsibilities**Receiving and processing correspondenceInteracting with suppliers and customersUpdating NAV...

  • Administrative Support Specialist

    Há 7 dias

    Porto, Porto, Portugal Michael Page Tempo inteiro

    About Our Company Michael Page is a leading specialist recruiter in professional recruitment services. Our client is seeking an experienced Administrative Support Specialist to provide high-level support to senior executives located abroad.**Job Summary**We are looking for a highly organized and skilled administrative professional to join our team as an...

  • Administrative Support Specialist

    Há 1 mês

    Porto, Porto, Portugal Maxi-Cosi Tempo inteiro

    Job SummaryAs an Administrative Support Specialist at Dorel Juvenile, you will play a vital role in ensuring the smooth operation of our day-to-day activities. Your primary responsibility will be to provide comprehensive administrative support to the team, enabling efficient and effective functioning of our operations. Key ResponsibilitiesMaintain and...

  • Administrative Support Specialist

    Há 1 mês

    Porto, Porto, Portugal Maxi-Cosi Tempo inteiro

    Job SummaryAs an Administrative Support Specialist at Dorel Juvenile, you will play a vital role in ensuring the smooth operation of our day-to-day activities. Your primary responsibility will be to provide comprehensive administrative support to the team, enabling efficient and effective functioning of our operations. Key ResponsibilitiesMaintain and...

  • Administrative Support Specialist

    Há 1 mês

    Porto, Porto, Portugal Proef It Tempo inteiro

    At Proef It, we are seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for receiving invoices, updating the NAV system, and providing support for fleet management, real estate contracts, and fuel cards. They will also interact with our suppliers and customers, receiving and processing correspondence....

  • Senior Administrative Support Specialist

    3 semanas atrás

    Porto, Porto, Portugal Michael Page Tempo inteiro

    At Michael Page, our client is a specialist in strategic consulting, financial advisory and tailored asset management services. Key Responsibilities:Provide high-level administrative support to senior executives.Coordinate strategic operations, ensuring seamless execution of projects.Develop and maintain strong relationships with clients and...

  • Administrative Support Specialist

    Há 1 mês

    Porto, Porto, Portugal Universal Kraft Tempo inteiro

    Universal Kraft is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our Administration team in the Portugal office.This is an exciting opportunity for someone who is passionate about renewable energy and wants to make a positive impact on the environment.Key Responsibilities:Provide high-level administrative support to...

  • Administrative Support Specialist

    Há 1 mês

    Porto, Porto, Portugal Vml South Africa Tempo inteiro

    Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team in Porto. As the glue that holds our office together, you will play a vital role in ensuring our day-to-day operations run smoothly.Key Responsibilities:Provide administrative support to our team of over a hundred specialists, including senior...

  • Administrative Support Specialist

    1 semana atrás

    Porto, Porto, Portugal Michael Page Portugal Tempo inteiro

    About Michael Page PortugalWe are a specialized consulting, financial advisory and tailored asset management services company seeking a highly organized and proactive Executive Assistant to support our Group Operations Center and Executives located abroad.Job SummaryThe successful candidate will provide high-level administrative support to senior executives,...

  • Administrative Support Specialist

    Há 1 mês

    Porto, Porto, Portugal Universal Portugal Sgps Lda Tempo inteiro

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at Universal Portugal Sgps Lda. As an Executive Support Professional, you will provide high-level administrative support to our Administration team and contribute to the overall success of our organization.Key ResponsibilitiesArrange travel,...

  • Administrative Support Specialist

    1 semana atrás

    Porto, Porto, Portugal Natixis in Portugal Tempo inteiro

    Job OverviewNatixis in Portugal is seeking an experienced Administrative Support Specialist to join our team. As a key member of our operations, you will play a vital role in ensuring the smooth delivery of training and learning programs.About the RoleWe are looking for a highly organized and detail-oriented individual with exceptional communication skills...

  • Technical Support Specialist

    4 semanas atrás

    Porto, Porto, Portugal Umbrella Functional Consulting & Support Team Tempo inteiro

    Job Title: Technical Support SpecialistAbout the Role:We are seeking a skilled Technical Support Specialist to join our team at Umbrella Functional Consulting & Support Team. As a Technical Support Specialist, you will be responsible for providing technical assistance to our customers during the night shift (9pm to 6am, GMT). Your primary goal will be to...

  • Administrative Support Specialist

    Há 1 mês

    Porto, Porto, Portugal Vml Tempo inteiro

    Office Administrator RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team in Porto. As the first point of contact for staff, clients, and visitors, you will provide exceptional customer service and ensure the smooth operation of our office.Key Responsibilities:Provide administrative support to our team of over a...

  • Multilingual Support Specialist

    2 semanas atrás

    Porto, Porto, Portugal Adecco Prestação De Serviços, Lda Tempo inteiro

    About the RoleThe purpose of this position is to provide administrative support in a fast-paced environment. As a Multilingual Support Specialist, you will be responsible for preparing customs entry documentation and ensuring accuracy within deadlines.

  • Administrative Support Specialist

    3 semanas atrás

    Porto, Porto, Portugal Michael Page Tempo inteiro

    Key ResponsibilitiesAct as the primary contact for clients and suppliers, ensuring professional and efficient communication. Support accounting tasks to maintain accurate financial records. Utilize digital platforms to streamline task management and information organization. Oversee administrative functions to ensure the smooth operation of the office....

  • Administrative Support Specialist

    Há 1 mês

    Porto, Porto, Portugal Smartgrade Tempo inteiro

    Job Title: Executive AssistantJob Summary: We are seeking a highly skilled and detail-oriented Executive Assistant to support our executive team at Smartgrade. The ideal candidate will be proficient in administrative procedures, possess strong communication skills, and demonstrate a high level of attention to detail.Key Responsibilities:Provide comprehensive...

  • Administrative Operations Specialist

    2 semanas atrás

    Porto, Porto, Portugal Phiture Tempo inteiro

    About the RoleWe are seeking an experienced Administrative Operations Specialist to join our team at Phiture. In this role, you will be responsible for receiving and processing invoices, updating the NAV system, and providing support for fleet management, real estate contracts, fuel cards, and other administrative tasks.Your primary focus will be on...