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Executive and Personal Support Associate

1 semana atrás

Lisboa, Lisboa, Portugal GrabJobs Tempo inteiro
Job Overview: As a highly skilled Executive and Personal Assistant, you will be responsible for managing the calendars, travel, and communications for leadership team members. This role requires a proactive, organized individual capable of anticipating needs, managing multiple priorities, and handling executive duties with discretion and professionalism.

Main Responsibilities:

  • Manage the calendars of one or multiple leadership team members, ensuring alignment with priorities and objectives;
  • Assist with personal requests and needs from leadership team members;
  • Proactively anticipate scheduling conflicts and make necessary adjustments to optimize the leadership team members' time and availability;
  • Arrange travel accommodations and itineraries for leadership team members, considering preferences and efficiency;
  • Serve as a liaison between leadership team members and internal/external stakeholders, managing communication and correspondence efficiently and professionally;
  • Provide personal support, including managing personal appointments and handling personal errands;
  • Ensure strict confidentiality at all times.

Requirements:

  • 3+ years of experience as an Executive Assistant;
  • Availability to work 5 days a week in the Porto office;
  • Strong verbal and written communication skills in both Portuguese and English;
  • Proficiency with office management and meeting scheduling software, including Google Calendar, Gmail, and Zoom.

Preferred Qualifications:

  • Consulting background (law firm, banks) or start-up background;
  • 3+ years of experience as a Personal Assistant.

About GrabJobs:

  • A stimulating, fast-paced environment with lots of room for creativity;
  • A bright future at a promising high-tech startup company;
  • Career development and growth, with a competitive salary;
  • The opportunity to work with a talented team and to add real value to an innovative solution with the potential to change the future of healthcare;
  • A flexible environment where you can control your hours (remotely) with unlimited vacation;
  • Access to our health and well-being program (digital therapist sessions);
  • Remote or Hybrid work policy.