Strategic Operations Support Specialist

Há 1 mês

Lisboa, Lisboa, Portugal The Boston Consulting Group Tempo inteiro

Job Summary:

As an Executive Assistant for Senior Leaders, you will provide comprehensive administrative support to experienced Senior Leaders across EMESA from our Global Services hub in Lisbon.

About the Role:

This highly visible role requires a professional who is proactive, flexible, and able to work effectively at all levels. You will be responsible for managing multiple calendars, processing timesheets and expenses, and providing general administrative support to GSB senior leadership staff. This includes answering and routing phone calls, greeting and directing guests, handling incoming deliveries and outgoing packages, and coordinating all mail services.

Responsibilities:

  • Manage calendars with an understanding of business priorities to offer alternatives, tradeoffs, and consideration of the most efficient use of senior leadership staff's time
  • Process timesheets and expenses (for the senior leadership) on a timely basis; reconcile monthly corporate card charges
  • Provide general administrative support to GSB senior leadership staff: typing, telephone support, mail, copying, faxing, filing, calendar functions, voice mail, and e-mail distribution lists, etc.
  • Answer and route phone calls, greet and direct guests, handle incoming deliveries and outgoing packages
  • Coordinate all mail services, including receiving, sorting, and distributing mail and faxes, prepare daily UPS packages, etc. as requested
  • Manage Travel: Anticipate and coordinate point-to-point travel needs for senior leadership staff including but not limited to the following: directions, commuting time and ground transportation, passport and visa processing, etc.
  • Coordinate point-to-point domestic and international travel needs of the team (car, flight, hotel, etc.)
  • Support GSB teams, internal committees, and practice area activities, and information requests
  • Act as thought partner and trusted advisor
  • Maintain highest levels of internal and external confidentiality
  • Ensure the leadership knows what they need to know
  • Guide leadership toward making right decisions about use of time
  • Loop in all relevant parties as needed
  • Develop support network to leverage information flow and scheduling
  • Manage Events/Meetings: Provide support in the area of conference room scheduling and assignment of guest office space as needed
  • Organize and manage major meetings for team leads as needed (in many instances working collaboratively) with other team members
  • Support the Office Services Team
  • Assist in maintaining the upkeep and appearance of the general office space
  • Provide occasional back-up to fellow office services team member, including but not limited to: reception, facilities, and event coordination
  • Perform other duties (including office services) as assigned or required

Requirements:

We are looking for a highly motivated and organized individual with 2-4+ years of experience supporting a senior executive, preferably at a professional services firm. You should have proficient computer skills: Outlook, Word, Excel, and PowerPoint, and excellent interpersonal skills and able to work effectively at all levels.

About Us:

Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.

  • Strategic Investment Operations Specialist

    1 semana atrás

    Lisboa, Lisboa, Portugal Nordea Asset Management Portugal Tempo inteiro

    At Nordea Asset Management Portugal, we are seeking a skilled Strategic Investment Operations Specialist to join our team. This is an exciting opportunity for you to contribute your expertise in investment services and operations management.We are looking for a professional with experience in managing product data processes, providing research support, and...

  • Lead Operations Specialist for Customer Support

    1 semana atrás

    Lisboa, Lisboa, Portugal Bloq Tempo inteiro

    About Bloq.ItBloq.It, the world's leading smart locker solution, has been revolutionizing online deliveries by making them more sustainable and reducing costs. As one of the fastest-growing Smart Locker companies in the world and a top European scale-up, we're seeking a highly skilled Senior Support Operations Specialist to join our innovative team.Key...

  • Strategic Business Operations Specialist

    2 semanas atrás

    Lisboa, Lisboa, Portugal Airbus Tempo inteiro

    Company OverviewAirbus pioneers sustainable aerospace for a safe and united world. The Company constantly innovates to provide efficient and technologically-advanced solutions in aerospace, defence, and connected services.About the RoleWe are now looking for a Strategic Business Operations Specialist for our Airbus GBS team based in Lisbon (Airbus Portugal)....

  • Strategic Business Operations Specialist

    4 semanas atrás

    Lisboa, Lisboa, Portugal Unit4 Nv Tempo inteiro

    Unlock Your Potential as a Strategic Business Operations SpecialistWe're Unit4 Nv, a forward-thinking company that empowers people in service organizations with innovative Enterprise and Business software solutions. Our vision is to deliver ERP that works for people, not just companies.Competitive Salary: $60,000 - $80,000 per yearAbout the RoleThis role...

  • Strategic People Operations Manager

    4 semanas atrás

    Lisboa, Lisboa, Portugal Devoteam Portugal Tempo inteiro

    About the RoleWe are seeking an experienced Strategic People Operations Manager to join our team in Devoteam Portugal. In this role, you will lead a team of People Ops Specialists that support and guide consultants throughout their employment journey.Job DescriptionAs a Strategic People Operations Manager, you will be responsible for ensuring a smooth...

  • Support Operations Specialist

    Há 1 mês

    Lisboa, Lisboa, Portugal ALTER SOLUTIONS Tempo inteiro

    We are looking for a skilled Support Operations Specialist to handle Application Support activities and play a major role in managing Incidents, BAU service requests, and Application Support activities in shifts.Main Responsibilities:Provide functional & technical support (batchs, interfaces...) Meet Service Level objective targets and roadmaps Escalate...

  • Strategic Investment Operations Specialist

    1 semana atrás

    Lisboa, Lisboa, Portugal Nordea Bank Norge Asa Tempo inteiro

    Company OverviewNordea Bank Norge Asa is the center of investment management in the Nordea Group, sitting within its Asset & Wealth Management division. We aim to deliver returns with responsibility, meeting customer demands and guiding them in asset selection while ensuring prudent ESG practices.About this OpportunityWe are looking for a Senior Specialist...

  • Data Systems Operations Specialist

    1 semana atrás

    Lisboa, Lisboa, Portugal Mastercard Tempo inteiro

    Job Summary">We are seeking a skilled Data Systems Operations Specialist to support strategic and tactical platform projects at Mastercard. This role will involve improving usability, increasing business efficiencies, and delivering enhancements and fixes to revenue operational systems.">About the Role">

  • Strategic Financial Operations Specialist

    4 semanas atrás

    Lisboa, Lisboa, Portugal Capgemini Tempo inteiro

    About the RoleWe are seeking a talented Strategic Financial Operations Specialist to join our team. As a key member of our operations group, you will play a vital role in ensuring the accuracy and timeliness of trade reporting.Key Responsibilities:Closely monitor transactions reported to ensure accuracy, timeliness, and exhaustiveness of trade...

  • Strategic People Operations Specialist

    Há 1 mês

    Lisboa, Lisboa, Portugal Coatue Management L.L.C. Tempo inteiro

    Role Summary:This opportunity combines hands-on operational impact with strategic influence, placing the successful candidate at the heart of both day-to-day People & Culture execution and long-term people strategy development. The role requires a driving force behind creating exceptional employee experiences and ensuring our people initiatives propel...

  • Digital Support Specialist

    4 semanas atrás

    Lisboa, Lisboa, Portugal Support Tempo inteiro

    Unlock a Better Quality of Life at WorkAbout MoveWORKMoveWORK provides cutting-edge solutions to improve work-life balance for occupants, customers, and service agents. Our innovative SaaS platform offers customizable mobile applications and premium services like user coaching, training, and technical support.Role OverviewWe are seeking an experienced...

  • Strategic Operations Leader

    Há 1 mês

    Lisboa, Lisboa, Portugal Shecodes Tempo inteiro

    About the Role:We're seeking a highly skilled Strategic Operations Leader to support our CEO at SheCodes. This is an exceptional opportunity to drive strategic initiatives and operational excellence within a fast-paced environment.About You:The ideal candidate is a seasoned professional with a minimum of 3-5 years of experience in a Chief of Staff role,...

  • Strategic Legal Operations Specialist

    1 semana atrás

    Lisboa, Lisboa, Portugal Boston Consulting Group Tempo inteiro

    Company OverviewBoston Consulting Group (BCG) is a global management consulting firm that helps organizations solve complex business problems and create lasting value. With over 50 years of experience, BCG has established itself as a leader in the industry, working with clients across various sectors to drive growth, improve operations, and enhance their...

  • Strategic Operations Coordinator

    1 semana atrás

    Lisboa, Lisboa, Portugal Biom?Rieux Bv Tempo inteiro

    BioméRieux Bv is seeking a highly organized and detail-oriented Strategic Operations Coordinator to support our Center Lead and Leadership Team.The salary for this role is estimated to be around $85,000 per year, based on industry standards and the level of experience required.Job Description:Company Overview: BioméRieux Bv is a global company that values...

  • Business Operations Specialist

    Há 4 dias

    Lisboa, Lisboa, Portugal Phiture Tempo inteiro

    At Phiture, we are seeking a skilled Business Operations Specialist to support our Central Functions team in achieving strategic objectives. Key responsibilities include facilitating efficient master data creation and change processes, defining and implementing sanity checks, providing training and support, and analyzing data for informed...

  • Strategic Operations Director

    2 semanas atrás

    Lisboa, Lisboa, Portugal Shecodes Tempo inteiro

    We are seeking a highly skilled and proactive Strategic Operations Director to join SheCodes. This individual will be responsible for driving strategic initiatives, streamlining internal processes, and fostering team efficiency.About SheCodesSheCodes is a global company with hundreds of thousands of students, rapidly expanding while delivering high-quality...

  • Strategic Process Development Specialist

    2 semanas atrás

    Lisboa, Lisboa, Portugal Buscojobs Portugal Tempo inteiro

    About the RoleThis is an exciting opportunity to join our team as a Strategic Process Development Specialist. As a key member of our operations team, you will play a crucial role in developing and implementing strategic processes that drive business growth and excellence.Job DescriptionAs a Strategic Process Development Specialist, you will be responsible...

  • Strategic Operations Director

    4 semanas atrás

    Lisboa, Lisboa, Portugal Shecodes Tempo inteiro

    Job Title: Strategic Operations DirectorWe are seeking an experienced Chief of Staff to join our team at SheCodes. This is a high-impact role that requires a strategic thinker and operational leader who thrives in a fast-paced environment.About the RoleThe ideal candidate will be a key partner to our CEO, enhancing team efficiency and driving company growth...

  • Strategic Operations Partner

    2 meses atrás

    Lisboa, Lisboa, Portugal Coatue Management L.L.C. Tempo inteiro

    Job Summary: We are seeking a highly skilled Strategic People Partner to join our team at Coatue Management L.L.C. in Lisbon. This unique role combines hands-on operational impact with strategic influence, placing you at the heart of both day-to-day People & Culture execution and long-term people strategy.About the Role: As a Strategic People Partner, you...

  • Business Operations Support Specialist

    3 semanas atrás

    Lisboa, Lisboa, Portugal Motorola Solutions Tempo inteiro

    Job Overview About Motorola SolutionsMotivated by a sense of purpose, our team at Motorola Solutions is driven to deliver innovative technology solutions that make a positive impact on people's lives.We are seeking a proactive and self-starting Business Operations Support Specialist to join our growing Sales team.