Administrative Support Specialist Opportunity at INESC TEC

Há 12 horas


Porto, Porto, Portugal Inesc Tec Tempo inteiro

Company Overview: As a leading R&D institution, INESC TEC strives to create a sustainable future through science, technology, and innovation with a significant impact on society.

Salary: We offer a competitive salary in accordance with Portuguese labor laws, taking into account the location in Porto, Portugal. Based on industry standards and cost of living, we estimate an annual gross salary range of €30,000 - €45,000 (approximately €2,500 - €3,750 per month), depending on experience and qualifications.

Job Description: The selected Administrative Assistant will work closely with our coordination team to ensure seamless administrative tasks are completed efficiently and effectively. Key responsibilities include:

  • Organizing travel arrangements for employees and guests
  • Supporting procurement processes
  • Assisting with employee recruitment and onboarding
  • Scheduling meetings and maintaining records
  • Supporting event organization
  • Providing excellent customer service to employees and external contacts

Required Skills and Qualifications: To excel in this role, you should possess:

  • A degree in Secretarial or relevant training and experience
  • Minimum 5 years of professional experience in similar functions
  • Fluency in English and Portuguese, both spoken and written
  • Proficiency in MS Office tools

Benefits: As a valued member of our team, you will enjoy:

  • A collaborative, diverse, international, socially responsible, multicultural, and inclusive work environment
  • Flexible working hours and hybrid working arrangements
  • Good work-life balance
  • Health insurance with options for family members
  • Free parking
  • Discounts on hotels, gyms, transport, and more

Others: Funding Entity: INESCTEC.OCEAN; Type of Contract: Fixed-term contract; Hiring governed by legislation regarding fixed-term employment contracts and INESC TEC norms. Evaluation and selection methodology: Curriculum Assessment (CA) followed by an Individual Interview (IE).


  • Administrative Assistant

    3 semanas atrás


    Porto, Porto, Portugal Inesc Tec Tempo inteiro

    Company Overview: INESC TEC is an R&D institution that aims to create a sustainable future through science, technology, and innovation with an impact on society. We are seeking an Administrative Assistant to support our team.Salary: The estimated annual salary for this position is around 28,000 euros, considering the location in Porto, Portugal.Job...


  • Porto, Porto, Portugal Inesc Tec Tempo inteiro

    **Company Overview**Inesc Tec, a leading R&D institution, is seeking a skilled Communication Manager to join its team. With a focus on creating a sustainable future through science, technology, and innovation, our organization values collaboration, diversity, and social responsibility.Salary: The estimated salary range for this position is €45,000 -...


  • Porto, Porto, Portugal Inesc Tec Tempo inteiro

    At INESC TEC, we are seeking a highly skilled Senior Communication Specialist to join our team in the Communication field. This is an exciting opportunity to contribute to our mission of creating a sustainable future through science, technology, and innovation with a positive impact on society.About the RoleWe are looking for a talented individual to fill...


  • Porto, Porto, Portugal Inesc Id Tempo inteiro

    About INESC IDINESC-ID is a research institute dedicated to advanced research and development in the fields of Information Technologies, Electronics, Communications, and Energy. With a strong track record of participating in over 50 European Union-funded projects and more than 190 national entities, our researchers have published over 700 papers in...


  • Porto, Porto, Portugal Inesc Id Tempo inteiro

    Job OverviewINESC ID, a research and development institute, is seeking three graduate students to participate in a research project focused on cryptographic tool implementation. The selected candidates will work under the supervision of Ricardo Jorge Fernandes Chaves, researcher at INESC-ID and Associate Professor at IST.About the ProjectThe goal of this...


  • Porto, Porto, Portugal Inesc Id Tempo inteiro

    Job SummaryWe are seeking highly motivated and talented graduate students with a Master's degree in Computer Science and Engineering to fill two research grant positions. As a research assistant, you will have the opportunity to work on a project focused on empowering serverless technology with GraalVM.About INESC IDINESC ID is a renowned R&D institute...


  • Porto, Porto, Portugal Inesc Id Tempo inteiro

    INESC ID, a leading research institute, is seeking an experienced Research Scientist to join our team. This part-time uncertain-term work contract offers a unique opportunity to contribute to the development of interoperability components for the PRR Blockchain.PT project.About INESC IDINESC ID promotes cooperation between academia and industry by addressing...


  • Porto, Porto, Portugal Smartgrade Tempo inteiro

    Job OverviewWe are seeking a highly skilled and detail-oriented Administrative Support Specialist to support our executive team at Smartgrade. The ideal candidate will be proficient in administrative procedures, possess strong communication skills, and demonstrate a high level of attention to detail.


  • Porto, Porto, Portugal Inesc Id Tempo inteiro

    Inesc Id is seeking a highly skilled Researcher to join the Accelerat.ai project, a cutting-edge initiative aimed at improving customer support services across the Portuguese and European markets.The ideal candidate will have experience in AI research topics, such as robustness to domains and fast domain adaptation, self-supervised pre-training methods, and...


  • Porto, Porto, Portugal Inesc Id Tempo inteiro

    Company OverviewINESC-ID, a leading research institution in Portugal, seeks a highly skilled researcher to join our team in the development of cutting-edge AI solutions. Our mission is to drive innovation and improve customer support services across the Portuguese and European markets.


  • Porto, Porto, Portugal Inesc Id Tempo inteiro

    INESC-ID is seeking a highly skilled researcher to join our team in the field of blockchain interoperability. The ideal candidate will have a strong background in computer science and engineering, with a focus on research and development of interoperability components.About INESC-IDINESC-ID is a leading research institution in Portugal, focused on promoting...


  • Porto, Porto, Portugal Euraxess Czech Republic Tempo inteiro

    We are seeking an experienced International Communication Specialist to join our team at INESC TEC in Porto, Portugal.About the JobThis is a fixed-term contract position with a duration of 1 year and 11 months. The estimated annual salary for this position is around €40,000 - €50,000, depending on experience.Job DescriptionThe International Communication...


  • Porto, Porto, Portugal Natixis in Portugal Tempo inteiro

    Job OverviewNatixis in Portugal is seeking an experienced Administrative Support Specialist to join our team. As a key member of our operations, you will play a vital role in ensuring the smooth delivery of training and learning programs.About the RoleWe are looking for a highly organized and detail-oriented individual with exceptional communication skills...


  • Porto, Porto, Portugal Inesc Id Tempo inteiro

    About INESC IDINESC ID is a leading research institute dedicated to advancing technology and innovation. With a strong focus on Information Technologies, Electronics, Communications, and Energy, our team of experts has a proven track record of success in delivering cutting-edge projects.Salary and BenefitsThe successful candidate will receive a competitive...


  • Porto, Porto, Portugal Phiture Tempo inteiro

    About the RoleWe are seeking an experienced Administrative Operations Specialist to join our team at Phiture. In this role, you will be responsible for receiving and processing invoices, updating the NAV system, and providing support for fleet management, real estate contracts, fuel cards, and other administrative tasks.Your primary focus will be on...


  • Porto, Porto, Portugal Michael Page Tempo inteiro

    At Michael Page, our client is a specialist in strategic consulting, financial advisory and tailored asset management services. Key Responsibilities:Provide high-level administrative support to senior executives.Coordinate strategic operations, ensuring seamless execution of projects.Develop and maintain strong relationships with clients and...


  • Porto, Porto, Portugal Itsector Tempo inteiro

    Discover a challenging role at Itsector as an Administrative Support Specialist. This position requires a highly organized individual with excellent communication skills and experience in administrative roles, preferably in purchasing, procurement, or logistics. Strong knowledge of Microsoft Office, particularly Excel, is essential. The ideal candidate will...


  • Porto, Porto, Portugal Photocentric Tempo inteiro

    Company OverviewINESC TEC is a research and development institution dedicated to creating a sustainable future through science, technology, and innovation with a significant impact on society.SalaryWe offer a competitive salary of EUR 30,000 - 40,000 per annum, commensurate with experience and qualifications.Job DescriptionWe are seeking an experienced...


  • Porto, Porto, Portugal Euraxess Czech Republic Tempo inteiro

    Company Overview  INESC TEC is a pioneering research and development institution dedicated to creating a sustainable future through science, technology, and innovation with a significant impact on society.Job Description  We are seeking an experienced Communication Manager to join our team in the Communication field. As a key member of our team, you will...


  • Porto, Porto, Portugal Michael Page Tempo inteiro

    About Our Company Michael Page is a leading specialist recruiter in professional recruitment services. Our client is seeking an experienced Administrative Support Specialist to provide high-level support to senior executives located abroad.**Job Summary**We are looking for a highly organized and skilled administrative professional to join our team as an...