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High-Level Administrative Support Specialist

2 semanas atrás


Aveiro, Aveiro, Portugal Boundlessfellows Tempo inteiro

About the Role

We are seeking a highly skilled and experienced High-Level Administrative Support Specialist to join our team at Boundlessfellows. As an Executive Assistant, you will provide comprehensive administrative support to our CFO, General Counsel, and their Senior Leadership Teams.

Your primary responsibilities will include scheduling meetings, coordinating travel arrangements, ensuring conference rooms are properly booked, updating mailing lists and rosters, and managing yearly discretionary and interoffice T&E budgets. You will also be responsible for creating onboarding guides for new hires, administering Coupa, Egencia, and Hub/Service Desk trainings, and providing coverage for members of the leadership support team as needed.

In addition to your administrative duties, you will act as a strategic thought partner and sounding board to the CFO, GC, and their leadership teams, providing insights and recommendations based on your understanding of department needs, performance, and goals.

You will work closely with the People Partner to align on HR initiatives, support talent management strategies, and ensure cohesive messaging and alignment across people-related processes. You will also facilitate communication between the CFO, GC, and HR to address team needs, support employee engagement, and drive a positive organizational culture.

As a key representative of the CFO and GC, you will build productive and positive relationships across the organization at all levels to drive influence. You will also coordinate quarterly All Hands, prepare deck and Slido presentations, distribute and archive event recordings, and plan and execute large-scale onsites/offsite events.