Procurement Internal Control Specialist

3 semanas atrás

Lisboa, Lisboa, Portugal airbus Tempo inteiro
Job Overview

We are currently seeking a highly skilled Procurement Internal Control Assessment Specialist to join our team at Airbus Portugal SA.



Key Responsibilities

The successful candidate will be responsible for analyzing the results of the Internal Controls Self-Assessment (ICSA) campaign and providing clear recommendations to management regarding next steps. This will include highlighting risks and opportunities, as well as identifying entities where a fit-check is required.



Fit-checks involve on-site or off-site reviews to validate the responses of Airbus Affiliates to the ICSA questionnaire, jointly with local Procurement representatives. The candidate will also be responsible for supporting and guiding Airbus Affiliates in the implementation of Procurement requirements, regardless of the controlling Airbus division.



Key Activities

The successful candidate will be responsible for the following key activities:




  • Supporting the annual ICSA campaign preparation, including having an overview of Internal Control and Compliance priorities in the worldwide entities network of Airbus;
  • Working with the International Procurement and the Global Procurement Process team to review and update the ICSA questionnaire and ensure the consistency of ICSA control requirements with Airbus Internal Procurement Control Standards;
  • Providing support and guidance for Heads of Procurement and Procurement representatives of Airbus Affiliates worldwide by preparing, conducting and following-up on awareness sessions (including update of documentations, FAQs, internal training sessions, etc.);
  • Analyzing Affiliates' responses from the ICSA questionnaire and verifying responses where needed, challenging the conformity levels from the Affiliates' self-assessment;
  • Based on the gaps analysis, providing recommendations for further screening of entities (fit-checks);
  • Supporting and participating to the fit-check campaign in line with the defined timelines, working together with the fit-check coordination team, managing through interviews and sample tests that the Procurement mandated requirements and key controls are correctly implemented in the respective entity;
  • Creating final fit-check review report (per assessed entity) against the checked key elements and providing recommendations for improvement and highlighting risks detected;
  • Preparing and conducting awareness sessions on the Procurement requirements and Key Controls;
  • Guiding Affiliates on the Airbus Procurement process, sharing best practices and recommending (depending on the entity's business) modifications to its Procurement process and establishing concrete action plans;
  • Strongly enforcing the Airbus Procurement requirements within all Airbus Affiliates;
  • First-level support of Affiliates' Procurement or Regional Procurement Office (RPO) representatives regarding ICSA Procurement-related questions;
  • Logging down the questions arising from affiliates liaising with central teams where needed to provide answers to internal customers;
  • Reporting the results of the ICSA campaign and fit-checks; regular status reports for high-level management meetings;
  • Highlighting risks and issues;
  • Monitoring the progress of improvement actions for defined entities;
  • Supporting Heads of Procurement of Procurement representatives of Airbus Affiliates in the monitoring and progress of action plans, deriving from fit-checks and internal or external audits.


Requirements

We are looking for candidates with at least a Bachelor level degree and 3-5 years of experience in conducting audits of Procurement processes and controls gained, either through internal audit work for a large organisation or external audit work with a large audit company.




  • Procurement experience as buyer or any other procurement role ideally with project management skills;
  • Good analytical skills;
  • Good communication skills;
  • Good organisational skills and team player with the ability to establish a strong network within Procurement to obtain expert advice;
  • High level of autonomy, flexibility, drive and reactivity;
  • Able to flexibly react to changing priorities, demands and timelines;
  • Proactive and willing to take responsibility;
  • Able to prioritise, take initiative, work under pressure, be persistent in goal-achievement and meet deadlines;
  • Committed to deliver high quality and go the extra mile;
  • High level of business English language (spoken and written);
  • Able to travel internationally;
  • Intercultural awareness, empathy and professionalism;
  • Customer- and service-oriented.


Benefits

We offer a diverse range of benefits, including:




  • Diverse career opportunities within Airbus European core countries or in other regions around the world;
  • A hybrid working model, allowing you to combine onsite and offsite work;
  • A modern office at Parque das Nacoes, well connected to public transportation;
  • A motivated and fun crew to grow and build and shape the GBS together;
  • An intense and exciting onboarding experience.


This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.



Airbus Portugal SA

Permanent

Professional

Audit

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