Primary School Administrative Support Coordinator
2 semanas atrás
**About the Role:**
We are seeking an experienced and organized Primary School Assistant to provide administrative support to our Primary Learning Leadership department at PaRK International School in Lisbon, Portugal.
- Administrative Support: Provide comprehensive administrative support to the Primary Learning Leadership team, including attending to their day-to-day needs and ensuring a smooth workflow.
- Office Duties: Perform general office duties as required, including attendance tracking, following up on tasks, and maintaining accurate records.
- Cover Management: Receive and register requests for cover requirements for illness, trips, internal and public exams, and ensure that necessary arrangements are made.
- Communication: Take morning phone calls and check messages for cover needs, and arrange room changes for lessons, meetings, therapies, and special events.
- Software Management: Assist in the coordination and management of software relating to the tracking and monitoring of pupil welfare, and provide administrative support for the organisation of academic events such as parent evenings.
- Reception Support: Manage the early learning school reception, providing high-quality administrative support and ensuring the smooth running of a busy Reception.
- Student Documentation: Be responsible for receiving documentation, checking, and organizing all student-related documents, and creating and updating logistical maps (student contacts, departure authorizations, extensions, purchases/budget, tours, etc.).
- Enrollment Process: Collaborate with the admissions department in the enrollment process, receiving documentation, validating, and organizing it.
- School Insurance: Be responsible for receiving documentation relating to School Insurance (staff and students) and reporting to the Human Resources department.
About You:
We are looking for a candidate with excellent administrative skills (Google, Drive, Excel), fluency in English and Portuguese, a positive attitude, and the ability to relate to and empathize with pupils and families. The ideal candidate will have experience in a similar role, with a proven track record of delivering exceptional administrative support.
The salary for this role is estimated to be €40,000-€55,000 per annum, depending on experience.
About Us:
Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers, and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.
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