Primary School Administrative Assistant

2 semanas atrás

Lisboa, Lisboa, Portugal Inspired Education Group Tempo inteiro

Job Title: Primary School Administrative Assistant

Job Summary: We are seeking a highly organized and detail-oriented Primary School Administrative Assistant to provide administrative support to the Primary Learning Leadership department. The successful candidate will be responsible for providing general office duties, including attendance tracking and follow-up, as well as receiving and registering requests for cover requirements.

Key Responsibilities:

  • Administrative support to the Primary Learning Leadership department
  • Administrative support to teaching and associate staff
  • Provide general office duties as required, including attendance tracking and follow-up
  • Receive and register requests for cover requirements for illness, trips, internal and public exams
  • Take morning phone calls and check messages for cover needs
  • Arrange room changes for lessons, meetings, therapies, special events, etc.
  • Assist in the coordination and management of software relating to the tracking and monitoring of pupil welfare
  • Administrative support for the organization of academic events, such as parent evenings
  • Manage the early learning school reception, providing high-quality administrative support and ensuring the smooth running of a busy Reception
  • Be responsible for the student's process, receiving documentation, checking, and organizing all documentation
  • Be responsible for creating and updating logistical maps, including student contacts, departure authorizations, extensions, purchases/budget, tours, etc.
  • Collaborate in the enrollment process with the admissions department, receiving documentation, validating, and organizing
  • Be responsible for receiving documentation relating to School Insurance (staff and students) and reporting to the Human Resources department

Requirements:

  • Excellent administrative skills, including knowledge of general office procedures and proven front desk handling skills
  • Fluency in English and Portuguese (spoken and written)
  • A positive attitude and approach to change and development
  • Ability to relate to and empathize with pupils and families and to develop trusting and respectful relationships with them
  • Respect for confidentiality of information concerning individual pupils and ability to use discretion in circumstances of disclosure
  • Confidence with use of ICT
  • High school certificates or equivalent

Safeguarding Statement: Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers, and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

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