Senior Personal Affairs Coordinator

3 semanas atrás


Porto, Porto, Portugal Michael Page Tempo inteiro

Executive Personal Assistant

About our client

Our client is a successful entrepreneur family that owns a group of companies. They are seeking an Executive Personal Assistant to support their daily life and corporate activities.

Responsibilities

The selected candidate will be responsible for:

  • Personal and Family Support:
    • Manage the client's personal agenda and optimize their time management
    • Organize personal travel arrangements
    • Manage email and WhatsApp communications
    • Manage the main and secondary residences in Portugal
    • Take care of personal finances (payments, tracking)
    • Manage the house staff (on payroll, liaising with HR/accounting provider) and service providers (garden, pool, etc.)
    • Take care of the physical and digital archive and ensure all paperwork and administrative tasks are completed
    • Manage insurances (sourcing, tracking, annual renewals)
  • Executive and Corporate Support:
    • Manage agendas, plan meetings
    • Organize professional travel arrangements
    • Prepare and organize reports, meeting notes, and presentations
    • Conduct research and gather information as needed
    • Work closely with other departments, executives, and other executive assistants to optimize the impact of the founders' involvement in the business
    • Support in public speaking engagements, interviews, social media events, and seminars

Requirements

Ideal Profile:

  • Bachelor's degree in Business Administration or Executive Assistantship or relevant field
  • Minimum seven years of proven experience in similar roles, such as assistant to CEOs or C-Suite executives, personal assistant, family assistant, family office assistant
  • Excellent and impeccable oral and written skills in English
  • Good oral and written skills in Portuguese
  • Knowledge of Korean or French will be considered highly valuable
  • Outstanding organizational skills
  • Detail and solutions-oriented
  • Solid knowledge of MS Office, including Excel
  • Ability to work in a very autonomous way, flexible, and adaptable
  • Proactive and does not take a 'no' for an answer
  • Multicultural background and/or interest in different cultures
  • Excellent listening skills
  • Driving license

Benefits

The possibility to work with a successful and inspirational business family. Hybrid position: three days on-site (minimum required) and two at home possible (but not mandatory). Competitive compensation package. Great opportunity for your professional and personal development.



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