Senior Personal Affairs Coordinator
3 semanas atrás
Executive Personal Assistant
About our client
Our client is a successful entrepreneur family that owns a group of companies. They are seeking an Executive Personal Assistant to support their daily life and corporate activities.
Responsibilities
The selected candidate will be responsible for:
- Personal and Family Support:
- Manage the client's personal agenda and optimize their time management
- Organize personal travel arrangements
- Manage email and WhatsApp communications
- Manage the main and secondary residences in Portugal
- Take care of personal finances (payments, tracking)
- Manage the house staff (on payroll, liaising with HR/accounting provider) and service providers (garden, pool, etc.)
- Take care of the physical and digital archive and ensure all paperwork and administrative tasks are completed
- Manage insurances (sourcing, tracking, annual renewals)
- Executive and Corporate Support:
- Manage agendas, plan meetings
- Organize professional travel arrangements
- Prepare and organize reports, meeting notes, and presentations
- Conduct research and gather information as needed
- Work closely with other departments, executives, and other executive assistants to optimize the impact of the founders' involvement in the business
- Support in public speaking engagements, interviews, social media events, and seminars
Requirements
Ideal Profile:
- Bachelor's degree in Business Administration or Executive Assistantship or relevant field
- Minimum seven years of proven experience in similar roles, such as assistant to CEOs or C-Suite executives, personal assistant, family assistant, family office assistant
- Excellent and impeccable oral and written skills in English
- Good oral and written skills in Portuguese
- Knowledge of Korean or French will be considered highly valuable
- Outstanding organizational skills
- Detail and solutions-oriented
- Solid knowledge of MS Office, including Excel
- Ability to work in a very autonomous way, flexible, and adaptable
- Proactive and does not take a 'no' for an answer
- Multicultural background and/or interest in different cultures
- Excellent listening skills
- Driving license
Benefits
The possibility to work with a successful and inspirational business family. Hybrid position: three days on-site (minimum required) and two at home possible (but not mandatory). Competitive compensation package. Great opportunity for your professional and personal development.
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