Records Management Specialist

Há 1 mês


Lisboa, Lisboa, Portugal Fórum Selecção Tempo inteiro

Job Description:

Fórum Selecção is seeking a highly skilled Records Management Specialist to join our team. As a key member of our Corporate Bank, you will be responsible for maintaining and updating our Records Management Office (RMO) policy, procedures, and retention schedule.

Main Responsibilities:

  • Maintain and update RMO policy, procedures, and retention schedule.
  • Support the automation of manual processing of regulatory and non-regulatory records.
  • Oversight of day-to-day operations within RMO.
  • Assist in the transformation of our records management processes to meet organizational and regulatory requirements.
  • Ability to operate in a complex environment, managing multiple complex initiatives covering global markets, technology, project management, etc.
  • Familiarity with current regulations related to Records Management.
  • Perform records management governance assessments on new bank projects, ensuring RMO standards are being met and all records and regulations are being identified and adhered to.
  • In coordination with the arranged third party, facilitate the annual Designated Third Party (D3P) testing effort, validating compliance to SEC Rule 17a-4.
  • Work closely with IT to provide system administration oversight for the bank's internal records repositories, ensuring records management criteria is being implemented and operability is running efficiently.
  • Assist with analyzing, troubleshooting, and resolving system issues and bugs.
  • Develop and design records management training materials and courses for our client, promoting the policy and procedures.
  • Monitor the Records Management Governance Tool, ensuring functional Records Retention Schedules are up to date and incorporate any regulatory or bank changes.
  • Collaborate with a multitude of stakeholders to achieve compliance with recordkeeping/data annual certifications.
  • Lead WORM (Write Once, Read Many) Governance initiatives and processes to validate compliance.
  • Drive the RMO Change Management Governance Process by representing the RMO in various committees and managing events that could have an impact on recordkeeping requirements.
  • Lead RMO third-party vendor processes by managing records and information stored with third-party vendors throughout the respective relationships.
  • Assist with annual regulatory reporting on behalf of the CIB Americas RMO.
  • Develop, monitor, manage, and evidence RMO controls to validate effectiveness and operability.

Requirements:

  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
  • Knowledge of industry-specific software is a bonus.
  • Facilitate and lead a collaborative environment, ensuring subject matter experts can work outside the box.
  • Engage people, helping them solve their own issues.
  • Identify, communicate, and drive change within an organization.
  • Ability to multi-task on an ongoing basis.
  • Ability to interact effectively with people at all levels of the firm.
  • Positive, energetic, and self-motivated team player with strong organizational skills.
  • Analytical, rigorous, with attention to details.
  • Flexibility: ability to work in a changing environment and covering different time zones.
  • Project management skills.
  • 7-12 professional experience (Global markets experience mandatory).

Temporary Project: 1 year

Schedule: Between 9.00 am and 6.00 pm (Hybrid)

Location: Lisboa

To apply, send your CV to the designated contact, with the reference "Records".



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