Strategic Operations Coordinator

Há 4 dias


Lisboa, Lisboa, Portugal Unit4 Nv Tempo inteiro

We are a fast-paced and high-growth organization in the cloud software space. Our mission is to empower people in service organizations with innovative solutions that transform work and improve people's experiences.

**Job Description:**

The role of a strategic operations coordinator is crucial in ensuring the smooth operation of an organization. This individual will be responsible for supporting the efficient operation of our organization by performing a variety of administrative and clerical tasks.

**Key Responsibilities:

  • Schedule management: Coordinate calendars, create win-win situations for meetings, and operate across multiple time zones with flexibility.
  • Documentation: Properly document decisions, action items, and circulate them to attendees.
  • Event planning: Organize logistics, offsites, supplier setup, invoicing, organizational support, and more.
  • Communication: Assist in creating material for all-hands calls and newsletters/internal comms.
  • Travel and expenses: Book travel and process expenses for executives in a timely manner.
  • Organizational chart: Ensure the org chart for professional services, customer experience, and customer support is regularly updated.
  • Onboarding and offboarding: Organize the full onboarding and offboarding of those reporting into executives.
  • ROB update: Keep the rhythm of business for the customer success org up to date for professional services, customer experience, and customer support.

**Requirements:

  • 2-4 years of administrative assistant experience or comparable professional experience.
  • Great verbal and written skills.
  • Highly organized with the ability to multi-task, prioritize, and work well under pressure.
  • Attention to detail: Follow procedures and ensure accuracy in all documentation and data.
  • Teamwork: Display enthusiasm and promote a friendly group working environment.
  • Integrity/confidentiality: Display discretion always, ensuring all sensitive data is kept completely confidential.
  • Resourcefulness: Ability to be a problem solver and a creative thinker.

**Benefits:

  • A culture built on trust.
  • An uncapped time-off policy.
  • Remote working opportunities.
  • Results-oriented work environment.
  • Opportunities for development and growth.

**Salary Range:** $55,000 - $65,000 per annum, depending on location and experience.



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