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Office Management Assistant
1 semana atrás
Job Description
As an Administrative Assistant, you will play a crucial role in supporting our team by managing and organising administrative documentation and correspondence.
Key Responsibilities:
- Manage physical and digital filing systems to ensure compliance with organisational and confidentiality standards.
- Provide support with secretarial tasks, including answering phone calls and managing schedules.
- Assist with invoicing, data entry into ERP systems, and payment monitoring.
- Coordinate internal communication between departments to ensure efficient information flow.
- Manage contacts with suppliers and clients, ensuring timely follow-up on requests.
- Participate in continuous improvement initiatives for administrative and operational processes.
- Develop and implement administrative procedures to enhance efficiency.
- Overall office management.
Requirements:
- Minimum secondary school education (preferably in administration or management-related fields).
- Basic accounting knowledge.
- Knowledge of Microsoft Office tools (Outlook, Word, Excel).
- Excellent organisational, time management, and multitasking skills.
- Fluent in Portuguese and English.
- Strong verbal and written communication abilities.
- Proactive, self-motivated, and responsible.
