Senior Executive Assistant

**About the job**
- Within Wealth Management Portugal International Markets Hub (WM PIMH) we are currently looking for a responsible Senior Executive Assistant to support Head of WM PIMH. You will provide high-quality administrative and clerical assistance and help the Head of WM PIMH in achieving their strategic objectives by helping with administrative tasks. Working in a fast-paced environment by coming up with innovative solutions that offer a smarter way forward and always operating with a sense of urgency and discipline. Besides the technical skills we value very much someone that has a collaborative spirit and is willing to work on different tasks even if they are not strictly defined as Executive Assistant roles (e.g. provide assistance in a business escalation, participate to a project meeting)

**Your Main Activities Are**
- Providing administrative and secretarial support
- Managing daily agenda and organizing different types of meetings
- Attending ad hoc meetings and writing minute
- Booking meetings rooms, video calls, and conference calls
- Managing travel arrangements (booking flights, trains, hotels, cars, taxi) ensuring consistent adherence to the appropriate policy
- Organizing and updating sensible documentation
- Organizing invoices and submitting expense claims
- Validate invoices in OneCap and solve problems related to this process
- Coordination with Finance team (in Lisbon)
- Facilitate corporate events (e.g. high profile visitors, offsites)
- Establishing transversal contacts within the Group (HR, HelpDesk, DTI, CSR)
- Providing support and cover tasks in the absence of existing Assistant

**Profile and Skills to Success**
- Bachelor’s Degree
- At least 5 years of Experience in a similar position
- Proficiency in Microsoft Office Pack (Word, Outlook, Excel, PowerPoint, among others)
- Fluency in English
- Client-oriented
- Precise and rigorous; attention to detail
- Team spirit
- Ability to multi-task and adapt to changing priorities in a fast paced and dynamic environment
- Able to make meeting minutes and takes notes
- Ability to cope with pressure and short deadlines
- Diligence - Displays dedication and prioritises problems by considering the impact on the business; identifies quick-wins
- Discretion - Respect confidentiality when required on sensitive matters
- Resilience - Stays calm and positive, is comfortable when faced with conflict

**About the Team**
- BNP Paribas Wealth Management is a leading global private bank and the largest private bank in the Eurozone. Present in Europe and in Asia, it employs 6,800 professionals who support H/UHNWI, entrepreneurs and leading families in protecting, growing and passing on their assets
- Since 2015, BNP Paribas Wealth Management has a competence center in Lisbon (PIMH = Portugal International Markets Hub) to manage activities for several locations (Switzerland, Luxemburg, Germany, Monaco)

LI-Hybrid

**Why joining BNP Paribas?**
- ** Leading banking institution**

BNP Paribas is the European Union’s leading bank, and key player in international banking. It operates in 63 countries and has nearly 183.000 employees, including more than 146.000 in Europe.
- ** Our presence in Portugal**

In Portugal since 1985, BNP Paribas today has more than 8.700 employees, distributed across the Group’s 10 business entities established in the country. Its presence also extends to 11 excellence centres providing value-added services to various countries where the BNP Paribas Group also operates.
- ** International reach**

Thanks to its international presence and regular and close collaboration among its different entities, BNP Paribas has the resources to support all clients with financing, investment, savings and protection solutions that help make their projects a success. BNP Paribas holds key positions in its three core operating divisions:

- **Retail Banking**, a division that brings together all the Group’s retail activities and specialised business lines;
- **Investment & Protection Services**that include specialised businesses offering a wide range of savings, investment and protection services;
- **Corporate & Institutional Banking**division that offers tailored financial solutions for corporate and institutional clients.
- ** Diversity and Inclusion commitment**
- ** Commitment towards work/life balance**

At BNP Paribas we care about our employees’ wellbeing and promote a culture of good integration between work and rest. We believe our employees have rich personal lives outside of work, being fundamental to be disconnected from work to recharge both physically and mentally. Only through this balance we may all be at our best while working.
- ** Remote Working Conditions**

At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working modalities adapted to our hybrid working environment. To guarantee a comfortable and e