Executive Assistant
Há 7 dias
**Join Reia Collective as an Executive Assistant and Be the Keystone of Our Success**
Are you a highly organized and proactive individual eager to make a significant impact in a dynamic and fast-paced environment? Reia Collective invites you to become an integral part of our team as an Executive Assistant, where you will provide essential support to our executive team and contribute to the seamless operation of our culinary ventures in Lisbon.
**Your Vital Role in Our Collective Triumph**
As an Executive Assistant, you will be at the forefront of our organization, facilitating communication, streamlining processes, and ensuring the efficient execution of administrative tasks. Your responsibilities will include:
**Executive Support**:
- Act as the primary point of contact for the executive team, managing correspondence, scheduling meetings, and coordinating travel arrangements.
- Provide administrative support to executives, including drafting correspondence, preparing presentations, and conducting research as needed.
- Anticipate the needs of executives and proactively address them to optimize their productivity and effectiveness.
**Office Management**:
- Oversee the daily operations of the office, including maintaining supplies, organizing files, and managing office equipment.
- Coordinate internal and external meetings, events, and conferences, ensuring smooth logistics and timely execution.
- Foster a welcoming and professional atmosphere for visitors and employees alike, representing the values and culture of Reîa Collective.
**Communication and Coordination**:
- Facilitate communication within the organization by disseminating information, relaying messages, and ensuring timely responses to inquiries.
- Serve as a liaison between executives, departments, and external stakeholders, fostering collaboration and alignment on key initiatives.
- Assist in the preparation of reports, presentations, and documentation for meetings and presentations.
**Project Support**:
- Assist in the planning, coordination, and execution of special projects and initiatives led by the executive team.
- Track project milestones, deadlines, and deliverables, providing support to ensure projects are completed on time and within budget.
- Collaborate with cross-functional teams to gather information, coordinate activities, and drive progress on strategic initiatives.
**Your Qualifications Illuminate the Path to Success**
To excel in this role, you bring:
- Proven experience as an executive assistant or in a similar administrative role, preferably in a fast-paced environment.
- Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Strong interpersonal and communication skills, with a professional and diplomatic demeanor.
- Proficiency in Microsoft Office suite and other productivity tools.
- Discretion and confidentiality in handling sensitive information.
**Embrace Diversity and Ignite Your Career at Reia Collective**
At Reia Collective, we embrace diversity and value the unique perspectives and talents that each individual brings to our team. If you are a driven and resourceful professional seeking to contribute your skills and expertise to a dynamic culinary organization, we invite you to join us on our journey of innovation and excellence in Lisbon.
**Tipo de oferta**: Período Integral
**Experiência**:
- Executive Assistant: 3 anos (obrigatório)
Idioma:
- Inglês (obrigatório)
- Português (obrigatório)
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