Site and Admin Coordinator

Career Category

Administrative

**Job Description**:
HOW MIGHT YOU DEFY IMAGINATION?

THE AMGEN CAPABILITY CENTER IN LISBON, PORTUGAL (ACCP) will be home to over 300 multi-national and multi-cultural employees, representing a broad range of cross-functional capabilities, including Commercial, General and Administrative, Information Systems, Research and Development, and more. The ACCP will offer rich career growth and development opportunities, regional and global exposure, and the opportunity to LIVE, WIN and THRIVE in one of Europe’s most attractive cities.

Our ACCP brand-new offices are located in Sete Rios, in the vibrant city center of Lisbon.

If you feel like you’re part of something bigger, it’s because you are. At Amgen, our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world’s leading biotechnology companies. We are global collaborators who achieve together—researching, manufacturing, and delivering ever-better products that read over 10 million patients worldwide. It’s time for a career you can be proud of. Join us.

Site and Admin Coordinator

Live

WHAT YOU WILL DO

Reporting to the ACCP General Manager, the Site and Admin Coordinator will be responsible for performing administrative support to GM (General Manager) and manage operationally facility issues.

The administrative and project work assignments will be complex in nature requiring absolute discretion, as well as considerable tact, judgment, creativity, and initiative in resolving issues. The Site and Admin Coordinator - executive assistant must also be able to manage multiple priorities in a continually changing environment.

This role will also be responsible for the orderly establishment, maintenance, and retrieval of filed information and correspondence, composing, and editing correspondence on behalf of the General Manager, maintaining calendars, scheduling appointments and coordinating arrangements for meetings, and coordinating international travel. The Site and Admin Coordinator will also manage few activities from ACCP leadership team such as expense reports and meetings calendars.

Specific responsibilities of this position include helping to organize workflow by reviewing and managing correspondence sent to the executive; screening and directing incoming calls/correspondence/visitors; and answering questions/providing information when appropriate.

Will be responsible for providing access to new hires and external visitors as well as managing lockers distribution.

This OM will process expense reports, Purchase Orders, New Vendor set-up, SAP payments, etc. From a variety of sources for inclusion into different system within the organization, also perform independent research and prepare information for special projects as assigned.

The responsibilities of the role will include
- Exceptional communication skills - Verbal and Written
- Team Player
- Honed leadership skills
- Outstanding interpersonal skills
- Excellent Microsoft suite ability
- Excellent time management and project management skills

WIN

WHAT WE EXPECT OF YOU

is expected to support the General Manager to maintain office environment and conditions as expected in coordination with other stakeholders in this process as well as work with expenses reports, Purchase Orders, payments and etc.

Minimum requirements
- University Degree & 3 years of directly related experience
- Very good Microsoft Office suit skills
- Be comfortable with organizing appointments with Microsoft Office

Familiarized with payment and expenses processes

Thrive

WHAT YOU CAN EXPECT OF US
- Vast opportunities to learn, develop, and move up and across our global organization.
- A diverse and inclusive community of belonging, where colleagues are empowered to bring ideas to the table, try new things, and act.
- Generous Amgen Total Rewards Plan comprising healthcare, finance, wealth, and career benefits.
- Flexible work arrangements.

Equal opportunity statement

Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Join Us

If you’re seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you’ll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops, and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney diseases, rheumatoid arthritis, and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed, and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continu