Procurement Administrative

Há 1 mês

Lisboa, Portugal Airbus Portugal Sa Tempo inteiro

Job Description:
Company description:
Airbus pioneers sustainable aerospace for a safe and united world. The Company constantly innovates to provide efficient and technologically-advanced solutions in aerospace, defence, and connected services. In commercial aircraft, Airbus offers modern and fuel-efficient airliners and associated services. Airbus is also a European leader in defence and security and one of the world's leading space businesses. In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions and services worldwide.
Founded in 2021, the Airbus Global Business Services (AGBS) unit will be contributing to Airbus' global success and play a vital role in Airbus' transformation journey in standardisation, harmonisation, digitalisation and automation of end-to-end processes (e.g. Procure to Pay) of all overhead functions. Our target is that siloed ways of working/processes will be a relic of the past within the AGBS. To drive such culture change we are looking for candidates with pioneering spirit that make data-driven decisions and take responsibility for the best outcome of their internal customers.
Responsibilities - your mission
The Procurement Administrator assists in the collection of procurement information from internal sources and from suppliers. This position acts as the focal point for any material master and procurement master data related topics and facilitates the decision-making process to Strategic Buyers by enhancing the transactional process for Operational Buyers, other departments, and business units which may be affected by material and procurement master data.
The jobholder will report to the Head of Procurement Services in the Airbus GBS organization.
Main responsibilities:

Centralize data and ensure accurate upload into the appropriate Information Systems:

Resolve discrepancies by recognizing errors with current and new requests.
Track requests by ensuring processes for tracking requestor information is well maintained.
Facilitate resolutions of material/procurement data issues.
Act as focal point for any material/procurement related requests.
Analyze and prioritize requests from internal customers.
Escalate issues to Strategic Procurement, Management or AH/AHD Spares Configuration group(s).

Assist in collecting and communicating information from/to internal and external sources:

Coordinate with Strategic Procurement if a part number has not been created in our current information system.
Coordinate with internal and external customers to ensure all information is accurate.
Coordinate with external suppliers and update current information system.
Create and update current information system Material Master Views upon requests.
Handle requests and interface with internal customers.

Processes and Standards:

Provide input and write processes/standards as related to material master and procurement master data.
Lead and/or participate with multifunctional teams to ensure the flow of interdepartmental processes is followed.
Verify and improve current work instructions and processes for Data Management Group.
Develop and maintain department Key Performance Indicators (KPIs).

Ensure internal process and approvals are accurate:

Ensure data elements of the supplier terms and conditions are communicated for accuracy in current information system.
Audit and track Data Management Group Requests.

Requirements - our ideal candidate will have:

Business Degree or equivalent (experience may be substituted for degree).
Minimum of two (2) years directly related experience within a purchasing/procurement environment or equivalent.
SAP experience.
Supply Chain process knowledge.
Ability to communicate clearly for Request for Quotes (RFQ).
Provide reports to Strategic Procurement.
Establish and maintain current information system contracts.
Effective communication skills, both verbal and written.
Analyze and prioritize requests from internal customers.
Solve issues when the solution is known.
Inform internal customers on deadlines and progress of requests.
Preferred:
Knowledge of aircraft parts/equipment and components desirable.
Working knowledge of SAP MM-Module.

Benefits - what's in it for you:

Diverse career opportunities within Airbus European core countries or in other regions around the world.
A hybrid working model, allowing you to combine onsite and offsite work.
A modern office, well connected to public transportation.
A motivated and fun crew to grow and build and shape the GBS together.
An intense and exciting onboarding experience.

Your application:
If you meet the requirements of this unique opportunity, and you have the "Passion to Innovate" and the "Power to Change", we encourage you to apply now.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process.
At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

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