Administrative Assistant for Procurement

2 semanas atrás

Lisboa, Portugal Fórum Selecção - Consultoria em Recursos Humanos e E.T.T. Tempo inteiro

Fórum Selecção is looking for an Administrative Assistant for Procurement & Performance Operations (M/F) for a Corporate Bank (Lisbon)

Your main activities are:

- Five full administrative and secretarial support to service partners based locally and/ or onshore, across all locations of our client;
- Management of daily calendars/ agendas, organizing meetings with multiple recipients/ stakeholders and booking meeting rooms/ digital and/ or VC calls, ensuring all logistic support;
- Manage corporate travel arrangements, including booking of flights, trains, hotels, cars, taxi and others, ensuring a consistent adherence to the appropriate policy according to the entity or location;
- Manage out-of-pocket expense claims and invoices, as well as monitoring and controlling of costs resports handled, in a timely and accurate time;
- Ensure the administrative follow up on arrival/departure of collaborators, including handling requests of UID’s, IT tools & access badges, as well as directory updates;
- Provide co-ordination and support for other Administrative Assistants, including covering for absences/sicknesses;
- Other transversal tasks may include: Visa arrangements and liaison with Embassies, business cards demands, document production and editing (in Word or PowerPoint), events organization, catering ordering, document translations and ad-hoc queries and demands.

Profile and skills we look for:

- Bachelor’s degree in Humanities, Secretariat and Translation or in International Relations and Administration;
- Up to 2 years of experience in Administrative Support;
- Proficient use of MS Office, namely Excel, Work and PowerPoint;
- English: fluency;
- French: nice to have;
- Ability to collaborate/Teamwork
- Adaptability
- Attention to detail/rigor
- Client focused
- Communication skills - oral & written.

Available for a temporary project
- Schedule between 9.00 am and 6.00 pm (Hybrid: in-office and remote);
- Location: Lisbon.

**Tipo de oferta**: Período Integral

Horário de trabalho:

- Turno de 8 horas

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