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.Junior Executive Assistant To The CEO - Multinational CompanyOur client is a multinational Business Services Company, seeking to support the CEO as a Junior Executive Assistant.About Our ClientOur client is a multinational company leader in its business area.Job DescriptionReporting to the EMEA CEO, your main responsibilities will be:Schedule and coordinate meetings, appointments, and events.Ensure appointments are prioritized and that there is sufficient time allocated for each activity.Answer and direct phone calls and emails.Draft, review, and format correspondence, reports, and other documents.Plan and book business travel, including flights, accommodations, and local transportation.Prepare detailed travel itineraries.Maintain organized and up-to-date files.Prepare materials and presentations for meetings.Manage office supplies and place orders when necessary.Assist with personal tasks as needed.Maintain confidentiality and discretion in all personal and professional matters.Organize and coordinate internal and external events.Prepare meeting rooms and ensure all necessary materials are available.Assist in preparing expense reports.Perform other tasks as needed to support executives and the office in general.The Successful ApplicantThe ideal candidate will have:Bachelor's degree in Business Administration, Management, Communications, or a related field.1-3 years of experience in an administrative or assistant role, preferably supporting senior executives.Fluency in English and Portuguese.Experience in managing schedules, organizing meetings, and handling communications.Organizational Skills: Exceptional ability to manage multiple tasks, prioritize effectively, and maintain a high level of accuracy and attention to detail.Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with executives, clients, and colleagues.Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.Time Management: Strong ability to manage time efficiently and meet deadlines in a fast-paced environment.Problem-Solving Skills: Resourceful and proactive in dealing with issues that may arise.Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.Professionalism: Presents a polished, professional demeanor and attitude.Adaptability: Able to adapt quickly to changing priorities and work effectively under pressure.Initiative: Self-motivated, with a strong sense of initiative and the ability to work independently.Interpersonal Skills: Strong interpersonal skills, with the ability to build positive relationships with colleagues and clients.Attention to Detail: Meticulous and detail-oriented, ensuring accuracy in all tasks.Multilingual Abilities: Proficiency in multiple languages, particularly Portuguese and English, is highly desirable
