Executive Assistant to The CEO

5 meses atrás

Lisboa, Portugal Unbabel Tempo inteiro

**About Unbabel**:
The company’s language operations platform blends advanced artificial intelligence with human editors, for fast, efficient, high-quality translations that get smarter over time. Unbabel integrates seamlessly in any channel so that agents can deliver consistent multilingual support from within their existing workflows. Making it easy for enterprises to grow into new markets and build seamless customer experiences in every corner of the world.

**What’s the opportunity about?**:
Unbabel is seeking a dedicated Executive Assistant for our CEO, to be based in our thriving Lisbon office. This is an excellent opportunity for an experienced EA to take a front row seat at one of Portugal’s fastest growing companies.

We’re looking for a self motivated and detail oriented Executive Assistant with a creative and problem solving mindset. This is a dynamic role, in an international, collaborative and fast paced working environment.

If you would like to work in a scaling company that embraces diversity, transparency, team spirit and continuous learning, this is the right opportunity for you. Join us on this amazing journey.

**Responsibilities**:
Providing executive, administrative, and development support to the CEO and, when required, to the Leadership Team (on a case by case basis).

Acting as the primary point of contact for both internal and external stakeholders on all matters relating to the CEO and acting as liaison to the Board of Directors, Leadership Team and other senior staff.

Managing information flow on a daily basis in a timely and accurate manner.

Managing the CEO’s calendars and appointments, setting up meetings and compiling any agenda and documentary requirements.

Managing the CEO’s complex travel and logistics.

Managing CEO’s written correspondence - reading, responding and delegating as appropriate.

Planning and executing executive events, including leadership team off-sites and meetings of the Board of Directors.

Preparing research and drafts of documents, proposals and presentations for the CEO.

Completing a broad variety of daily administrative tasks, including payments and expense reports.

Running personal errands and tasks for the CEO as may be required.

**Requirements & skills**:
Previous work experience as an Executive Assistant, Personal Assistant or similar role providing support to upper-level management in a related organisation (i.e. tech).

Native English or similar level.

Excellent Portuguese, both written and spoken (negotiable).

Fluency in MS Office, G Suite and Zoom.

Outstanding organisational and time management skills that reflect the ability to perform and prioritise multiple tasks in a fast paced and dynamic environment.

Excellent verbal and written communication skills, including editing and grammar.

Ability to conduct research and present data in a succinct and well-written manner.

Ability to work independently with discretion and confidentiality.

Proactive and a problem solver, including the ability to learn on the job.

High emotional intelligence and ability to cope with pressure and short deadlines, maintaining a positive attitude at all times.

Strong personal skills and ability to build relationships and work with a wide variety of colleagues and stakeholders, both internal and external.

Dedicated to the Unbabel mission and looking to be a part of a thriving business.

**Unbabel’s Values**:
**Empathy**:We put ourselves in the shoes of our customers to interpret their needs. We put ourselves in the shoes of our fellow Unbabelers to understand their needs and behaviors.

**Mission Driven**:We’re on a mission to build the world translation layer. Achieving the mission is the most important thing we can do as a company. We put the mission above all else, that can mean parking fun to achieve our goals at times. We know we can prioritize the mission whilst being kind, empathetic and human at the same time.

**Innovative & Smarts**: We create products that change the world. We do it by bringing new ideas to the table and solving problems in new and better ways. Many bright sparks are magic.

**Fun & Camaraderie**: We work in a fun environment where people enjoy doing things together. Having fun fosters connections in different dimensions. We want to achieve our mission and enjoy the ride while we’re doing it. We’re citizens of Unbabel and we take care of one another.

***

**Benefits**:

- Competitive salary at one of Europe’s leading tech startups;
- A stimulating startup environment committed to diversity and inclusion;
- Health insurance;
- Stock options;
- Flexible working hours;
- Individual budget to set up your workstation;
- Budget for learning and development;
- Free office breakfast.

**Diversity Statement***:
Unbabel is an Equal Opportunity Employer. We do not discriminate based on ethnicity, religion, colour, sex, gender identity, sexual orientation, age, or mental disability. Not only do we not discrimina

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