Junior Executive Assistant

Há 1 mês

Porto, Portugal Michael Page Tempo inteiro

About Our Client Our client is specialized in strategic consulting, financial advisory, and tailored asset management services.
Job Title Executive Assistant
Responsibilities Provide high-level administrative support to senior executives located abroad.Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements.Prepare meeting agendas, take minutes, and follow up on action items.Draft, edit, and proofread documents, reports, and presentations.Handle confidential information with the utmost discretion.Assist with the preparation and coordination of corporate events and projects.Serve as a liaison between executives and other staff members.Conduct research, upload, and compile data to assist with decision-making.Office Management Responsibilities Oversee daily office operations to ensure a smooth workflow.Manage office supplies, inventory, and equipment maintenance.Coordinate with IT to address technical issues and ensure the functionality of office systems.Handle correspondence, including emails, phone calls, and mail.Maintain a clean, organized, and professional office environment.Plan and coordinate office events, meetings, and conferences.Ensure compliance with health and safety regulations.Manage office budget and expenses, including processing invoices and managing petty cash.Ideal Profile Bachelor's degree in Business Administration, Management, or related field preferred.Proven experience as an Office Manager, Executive Assistant, or in a similar role.Over 5 years of experience in similar roles.Exceptional organizational and multitasking abilities.Strong written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.Ability to handle sensitive information with discretion and confidentiality.Excellent problem-solving skills and attention to detail.Ability to work independently and as part of a team.Professional demeanor and a positive attitude.Benefits An entrepreneurial working environment in a young and motivated team.A multicultural environment where we promote diversity, talent & ideas.The ability to work and interact with a wide variety of specialists.Internal trainings and career development.
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