Office Assistant

4 semanas atrás

Lisboa, Portugal Airbus Tempo inteiro

We are now looking for an Office Assistant for the GBS in Lisbon.

**Responsibilities - your mission**
- The jobholder will report and assist the Airbus GBS Management Team in all the strategic missions, and will also act for the benefit of the Airbus GBS Management
- The jobholder will be responsible to (but not limited to):

- Coordinate day-to-day facilities activities, maintaining good relationships with the building manager, other tenants, and office suppliers
- monitor safety compliance throughout the office and flag issues as necessary
- Organize events, meetings, etc
- Managing calendar tasks and schedules
- Make travel arrangements;
- Handle confidential documents ensuring they remain secure;
- Order office supplies and monitor office inventories to ensure sufficient stock
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Undertake support tasks on behalf of the management team, such as encrypting documents, scanning and saving documents, photocopying and organising files
- Meeting room management: Arranging refreshments, equipment requirements and any additional support/ resources for business meetings

Based in Airbus GBS Lisbon, the jobholder will actively contribute to the success of the new entity in order to make it a real differentiator for Airbus Group efficiency.
- Relevant Degree or Equivalent Experience
- Proven experience as office admin or similar administrative role;
- In depth knowledge of office management and basic accounting procedures;
- Familiarity with basic research methods and reporting techniques
- Fluent english (mandatory)
- High confidentiality standards as the jobholder will be involved in strategic discussions and decisions of the company
- Strong organisational skills
- Working knowledge with Google Suite or comfortable with any Office suites
- Strong ability for interpersonal relations (empathy, diplomacy)
- Values: Integrity, respect, team spirit

**Benefits - what’s in it for you**
- Diverse career opportunities within Airbus European core countries or in other regions around the world.
- A hybrid working model, allowing you to combine onsite and offsite work.
- A modern office at Parque das Nacoes, well connected to public transportation.
- A motivated and fun crew to grow and build and shape the GBS together.
- An intense and exciting onboarding experience.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

**Company**:
Airbus Portugal SA

**Contract Type**:
Permanent**Experience Level**:
Professional

**Job Family**:
Administration / Documentation

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

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