Personal Assistant and Financial Administrative

7 meses atrás

Faro, Portugal Stairs Tempo inteiro

**Personal Assistant and Financial Administrative**

**Main duties**:

- Administrative support to the financial aspects (compilation of financial and accounting information; invoicing; collections)
- Providing administrative assistance to the management performing a variety of administrative tasks.
- Maintaining management agenda’s and assist in planning appointments, travels, and meetings.
- Contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried out timely and efficiently.
- Handle confidential documents and information ensuring they remain secure.
- Receive and screen phone calls and redirect them when appropriate; handle and prioritize all outgoing or incoming correspondence.
- Ensuring information is organized and easily accessible.
- Conduct research and prepare presentations, reports, minutes of meetings, memos, letters, and other documents.

**Success Profile**:
**Hard skills**:

- Bachelor’s degree in management or related field (mandatory).
- Proven experience as a personal assistant or in similar administrative roles, preferably in a financial or lawyers’ environment.
- Solid knowledge of productivity software, such as Microsoft Office (Word, Excel, PowerPoint), and time management tools.
- Experience in preparing basic financial reports and familiarity with financial terminology.

**Soft Skills**:

- Fluency in Portuguese and English (mandatory).
- Excellent verbal and written communication skills.
- Ability to handle confidential information with discretion and professionalism.
- Strong organizational skills and ability to manage multiple tasks and deadlines.
- Strong aptitude for working with numbers and meticulous attention to detail.
- Proactive attitude and solution-oriented mindset.
- Ability to remain calm and professional in different cultural situations.
- Adaptability and flexibility to handle changes in priorities and unforeseen demands.

**The company value**:

- Integrity: At our company, integrity is paramount. We value honesty, transparency, and ethical behavior in all aspects of our work.
- Teamwork: We believe in the power of collaboration and teamwork. We value individuals who can work effectively in a team environment, supporting and uplifting their colleagues.
- Continuous Improvement: We are committed to continuous improvement and innovation. We value individuals who are proactive in seeking out ways to enhance processes and achieve better outcomes.
- Client Satisfaction: Our clients are at the heart of everything we do. We value individuals who prioritize client satisfaction and strive to always deliver exceptional service.

**The company offers**:

- An excellent opportunity to join a company that provides personal and professional growth, recognition, and career enhancement.
- A dynamic environment that provides professional development, training, teamwork, and innovation.
- Opportunity to join an experienced, multidisciplinary team, with a strong spirit of unity and with highly challenging projects.

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