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Epc Executive Assistant

5 meses atrás

Porto, Portugal Voltalia Portugal Tempo inteiro

At Voltalia we are passionate about renewable energies We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development, EPC, O&M and Distribution.Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014._

Our EPC Business Line is looking for an Executive Assistant, who will have the following responsibilities:

- Management of the Head of Constructions and Senior PM’s agendas:

- In charge of the Business Line meetings’ logistic (coordination and report, projects reviews, contract committees, etc.);
- Being the interface with O&S Department for meetings’ coordination;- Business travels:

- In charge of booking flights and the travels logistic for the Head of Business Line (BL);
- Monitoring BL travel costs and periodical reporting;
- Monitoring travel roster of team members;
- Supporting EPC Head on filing expenses reports and other administrative tasks;- Seminars / BL Events:

- In charge of the BL events and team buildings;- Communication:

- Being the interface with Communication Department to support BL promotion initiatives;
- Coordinating BL Communication with O&S Global Marketing.**REQUIREMENTS**
- High School or a Graduation in an Administrative Technical Course;
- Previous experience in similar functions;
- Able to report meetings in writing (MOM);
- Knowledge of Office tools (PPT, Excel, Word, Visio, etc.);
- Fluent in English, Portuguese and/ or French (Spanish is a plus).

**KEY SKILLS**
- Well organized;
- Ethics and professional secrecy;
- Team spirit;
- Positive attitude;
- Attentive to detail;
- Able to communicate effectively at all organizational levels;
- Proactivity and resilience skills.

**COMPANY**
Voltalia Portugal

**BUSINESS LINE**
EPC

**CONTRACT TYPE**
Permanent Contract

**CONTRACT DURATION**

**LOCATION**
Portugal, Porto

**STARTING DATE**
Dec 22