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Virtual Executive Assistant Part-time

Há 1 mês

Lisboa, Portugal ClickGUARD Software Tempo inteiro

**ClickGUARD** is a SaaS startup operating in a domain where ad tech meets cybersecurity.

Our platform helps Google Ads advertisers protect their investment and maximize their ROI by detecting and removing wasteful ad traffic from their advertising campaigns. We’ve built the absolute best solution for a significant problem for PPC advertisers and we need your help taking it to the next level of user experience.

Over the last 5 years, we’ve seen consistent growth - we’re accelerating that growth by expanding our team. We are looking for real go-getters who can live by our values and help us bring the best of us to our customers.

We're a fully remote company with a close-knit team that’s figured out how to onboard employees the right way and build an awesome team spirit even when spread out across the globe. So come take a look, and maybe join us.

**Job Details**
We’re looking for a very proactive part-time executive assistant to a high-energy and fast-moving CEO in everything business and personal and keep him free to do what he does best. He’s a tech, marketing entrepreneur being flooded with a borage of thoughts, ideas and distractions on a daily basis. Keeping him organized, identifying and putting together the necessary resources to achieve his key weekly, monthly and quarterly goals, will be your primary focus.

This is a part-time position very likely to transition into a full-time position depending on performance and other variables.

**Outcomes**:
**30-Day Outcome #1**
Understand, and get up to speed on all business and personal activities and start optimizing key weekly, monthly and quarterly tasks.
- Comprehensive analysis of current activities and identify things to take off his plate.
- Inbox management, create drafts and conduct daily sweeps to achieve inbox zero.
- Build relationships and communication channels with internal and external stakeholders.
- Organize and prioritize his schedule and start filtering his internal and external communications.
- Attend meetings, take notes and take necessary followup actions.

**60-Day Outcome #2**
Become an extension of him that is one step ahead of his needs to effectively execute business and personal tasks on his behalf to get him back more of his personal time.
- Organizing his schedule, and step in when needed to handle his internal and external communications.
- Anticipating needs to provide timely and accurate supports in manner that creates value.
- Taking ownership and becoming the go-to person for contacts and relevant stakeholders.

**Day to day Activities**
- Brief the CEO prior to meetings, calls, and events
- Prepare reports and other confidential materials
- Build SOPs and process maps using Miro
- Coordinate team and management meetings
- Act as a key liaison between CEO and operation teams
- Assist with recruiting, screening, hiring and training new team members
- Help mange personal brand social media strategy and accounts.

**Qualifying Characteristics**
- You can easily translate abstract thoughts into action plans
- You’re super proactive, responsive and available when needed
- You are extremely trustworthy, discrete with personal and business matters.
- You have unshakable poise and executive presence
- You’re an exceptionally effective communicator
- You’re a critical thinker with exceptional problem solving skills
- You’re very detail oriented and absolutely nothing gets by you
- You’re technically savvy with software programs

**Required Experience**
- 1+ Years executive assistant or relevant administrative experience
- You have some project management experience
- Experience with recruiting, screaming and managing freelancer contractors
- Able to learn quickly, and keep up with a fast-paced quickly changing environment

**Important note**:
**What’s in it for you?**
- Competitive base salary +
- Work that fits your personality and lifestyle
- Any equipment/software/tech that you need to do your job

**Location - Fully Remote**

We work across all time zones (the team is based in the US, Europe & Asia) and are mostly asynchronous but you will need availability from 8 AM ET to 6 PM for calls during the week.

**Who You’ll Work with**

**Employment Conditions**
We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.

**Job Type**: Part-time
Part-time hours: 25 per week

**Salary**: 1,700.00€ - 2,500.00€ per month

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