Executive Assistant

2 semanas atrás

Lisboa, Portugal Gaudium Magnum Foundation Tempo inteiro

**What we’re looking for**

Fundação Gaudium Magnum is searching for an experienced, reliable, and task-oriented Executive Assistant / Project Coordinator, reporting directly to the Managing Director.

This is an exciting opportunity to work directly with internationally recognized senior executives from the nonprofit and art sectors, in an organization experiencing significant growth.

**Responsibilities**:
To the Managing Director
- Acts as the administrative point of contact between the Director and internal/external demands.
- Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, initiating telecommunications.
- Planning and scheduling meetings, conferences, teleconferences, and some travel.
- Prepare reports by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Attend selected meetings, take notes, and ensure follow through

To the Foundation
- Support and implement GMF communication strategy
- Support the Director in developing new partner relationships
- Support projects development between GMF and other institutions
- Managing and implementing contact database

To the Collection
- Managing artworks database
- Coordinate with restorers, shippers, photographers, insurers for the physical care of the collection (acting as collection registrar)
- Coordinate with external parties such as museums, galleries and other private or public institutions for loans and projects

**Skills required**
- Master Degree in Humanities
- Minimum of 4 years of experience as an Assistant or similar position reporting directly to senior management in the Art world or in the Nonprofit sector
- Native Portuguese speaker
- C1 English level (all communication with the Director will be carried on in English)
- Additional language: Spanish /French / Italian at a B2 level
- Strong organizational, schedule management, project management, and problem-solving skills with impeccable multi-tasking abilities.

**What we offer**

Full time position

On-site/off-site working policy

Flexible hours (some weekends and evenings required)

A dynamic position in a young foundation

A hands-on approach that will facilitate professional growth
A very close and dedicated team with international contacts
Employment conditions in line with the market, depending on education and experience.

**Salary**: 1,000.00€ - 1,500.00€ per month

Application Question(s):

- A certain amount of flexibility is required. Some evening and some weekends in case of work related events.

**Education**:

- Master's (required)

**Experience**:

- work: 4 years (preferred)

**Language**:

- Portuguese (required)
- English (required)
- French (preferred)
- Spanish (preferred)
- Italian (preferred)

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