Global Operations and Administrative Support Specialist
4 semanas atrás
Bloq.it is a pioneering smart locker solution provider, revolutionizing online deliveries by empowering individuals to participate easily, reducing costs, and making them more sustainable. With rapid growth of 1000% over three consecutive years, we've become the fastest-growing Smart Locker company worldwide and one of the fastest-growing scale-ups in Europe.
Job DescriptionWe're seeking an experienced Operations & Compliance Coordinator to join our innovative team as a new #bloqstar. In this pivotal role, you'll ensure seamless compliance and administrative support across local and international operations, managing local legal requirements, employee lifecycle processes, office administration, and coordinating with external finance and payroll services.
Responsibilities:- Local Compliance Assistance: Monitor local regulations and inform the Legal Team of key updates;
- Data Entry: Input data from legal documents into the contract management system;
- In-Person Engagement: Visit public offices to submit documents, obtain certifications, and resolve issues using local expertise;
- HRIS Management: Ensure data integrity, update records, and manage HR dashboards;
- Employee Lifecycle Support: Oversee entry to exit processes, permits, check-ups, and address daily queries;
- Office Supplies & Inventory: Manage orders to keep the office well-stocked;
- Travel Coordination: Arrange transport and accommodation for the team;
- Event Support: Assist with planning, preparation, and follow-up for company events;
- Accountancy Coordination: Ensure compliant accounting systems, manage tax filings, review financial reports, and collaborate on tax strategies with advisors;
- Payroll Collaboration: Coordinate setup, oversee processing, and verify payroll report accuracy with external providers;
- Benefits Management: Oversee employee benefits, ensuring compliance and accuracy in payroll reports.
To be successful in this position, you'll need:
- Bachelor's degree in Management, Finance, or a related field;
- Minimum of 3 years of experience in a finance, business administration, law, or similar role;
- Strong knowledge in local regulations and compliance requirements;
- Familiarity with international HR processes, payroll coordination, and compliance;
- Strong understanding of legal terminology and documentation;
- Proficient in financial principles and payroll systems, with skills in data analysis for compliance and tax strategy;
- Strong verbal and written communication skills, with the ability to engage effectively with local authorities and stakeholders;
- Fluency in English.
In this role, you'll have the opportunity to:
- Join a dynamic and fast-paced work environment with a culture of innovation, collaboration, and continuous learning;
- Contribute to innovative solutions that redefine Bloq.it's revolution in the smart locker industry;
- Enjoy a competitive salary (€40,000 - €60,000 per annum) and benefits package, tailored to your experience and skills;
- Work in a remote-friendly policy with a flexible schedule that allows you to balance your work and personal life;
- Participate in monthly meetings at our HQ Office in Lisbon, PT, giving you the chance to connect with the team and immerse yourself in our company culture;
- Make a tangible impact by actively supporting our mission to deliver safe, affordable, and sustainable smart locker solutions while ensuring seamless compliance and administrative support across our international operations.
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