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Administrative Support Specialist Lisbon Portugal
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Aptia Group, a leading employee benefits and pensions administration services company, is seeking an Administrative Support Specialist to join its vibrant team in the Lisbon office. With a mission to revolutionize administration for the better, Aptia serves over 1,100 clients across the US and UK markets, with shared services in India and Portugal.
About the Role:
This exciting opportunity will see you provide administrative support to ensure efficient operations within the Lisbon office. As part of our dynamic team, you will collaborate closely with colleagues to manage and enhance our workspace, fostering a stimulating environment.
Key Responsibilities:
- Assist in daily office operations, including answering calls, responding to emails, and managing correspondence
- Coordinate meetings, appointments, events, and travel arrangements for staff members
- Prepare and distribute memos, reports, and presentations as needed
- Monitor and replenish office supplies and equipment as needed
- Ensure the office environment is clean, organized, and conducive to productivity
- Liaise with building management and vendors for maintenance and repairs
- Provide administrative support to senior management, including calendar management and expense tracking
- Assist in special projects and initiatives as assigned
- Ensure confidential and sensitive information is treated in the strictest confidence
What We Are Looking For:
We are seeking a proactive individual with excellent communication skills, attention to detail, and the ability to multitask effectively. Prior experience within an administrative role would be advantageous. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) is required. Experience in a financial services firm or related industry is a plus.
Benefits:
- Competitive salary: €25,000 - €30,000 per annum
- Discretionary bonus
- Private medical insurance, single cover with option to add dependants
- Pension scheme and life assurance
- Complimentary coffee and fresh fruit in the office
- A dynamic workplace and team, with fresh perspectives, innovative thinking, and passion for success
About Us:
Aptia Group Portugal SA is committed to creating a diverse, inclusive, and equitable work environment. We foster collaboration and innovation, providing opportunities for growth and development. Our team embodies our values of specialist, responsive, and thoughtful service.
