![Sword Health](https://media.trabajo.org/img/noimg.jpg)
Executive And Personal Assistant
Há 1 mês
Introduction: We are seeking a highly skilled and organized Executive Assistant to support multiple C-level executives at our offices. This role involves managing daily administrative tasks, coordinating schedules and handling travel arrangements. The ideal candidate will be a proactive, detail-oriented professional capable of working independently and efficiently in a dynamic environment.
Responsibilities:
Manage the calendars of multiple C-level executives, including scheduling meetings, appointments, and conference calls, ensuring alignment with priorities and objectives
Proactively anticipate scheduling conflicts and make necessary adjustments to optimize the executives' time and availability
Arrange travel accommodations and itineraries for the executives, including flights, accommodations, ground transportation, and any necessary logistics, considering preferences and efficiency
Request meeting agendas, briefing materials, and necessary documentation for the executives' engagements, ensuring they are well-prepared and equipped for each interaction
Serve as a liaison between the executives and internal/external stakeholders, managing communication and correspondence efficiently and professionally
Assist with expense reporting, reimbursement requests, and other financial support tasks, ensuring accuracy and compliance with company policies and procedures
Experience Required:
5+ years of experience in office management or other administrative roles
High availability and flexible hours to support other locations (namely US, working if necessary the working hours of the US time zone)
Self-starter mentality, confidence, and adept problem-solving abilities are highly valued
Demonstrated sound judgment and the ability to make autonomous decisions
Hybrid work policy - we need this person to be present at the office some days in the week
Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting C-level executives
Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously
Strong communication skills, both written and verbal, with the ability to interact professionally with all levels of the organization
Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with virtual communication tools (e.g., Zoom, Slack)
Ability to maintain confidentiality and handle sensitive information with discretion
Fluent in Portuguese and English, both spoken and written
Must be in Porto or Lisbon
#J-18808-Ljbffr
-
Executive And Personal Assistant
3 semanas atrás
Lisboa, Portugal Sword Health Tempo inteiroIntroduction: We are seeking a highly skilled and organized Executive Assistant to support multiple C-level executives at our offices. This role involves managing daily administrative tasks, coordinating schedules and handling travel arrangements. The ideal candidate will be a proactive, detail-oriented professional capable of working independently and...
-
Personal Assistant To Senior Executive(Hybrid)
2 meses atrás
Lisboa, Portugal Labis Labs Ltd Tempo inteiroPersonal Assistant To Senior Executive(Hybrid) Lisboa Personal Assistant To Senior Executive(Hybrid)LisboaLisboa, Lisboa, Portugal Title: Personal Assistant EN We're looking for a highly organized, tech savvy individual who is fluent in English!Location: RemoteRole: Personal AssistantWho are we 99ads.com is a- stop creative shop for online advertisers. We...
-
Executive And Personal Assistant
Há 1 mês
Lisboa, Portugal Sword Health, Inc Tempo inteiroSword Health is on a mission to free two billion people from pain as the world's first and only end-to-end platform to predict, prevent and treat pain.Delivering a 62% reduction in pain and a 60% reduction in surgery intent, at Sword, we are using technology to save millions for our 2,500+ enterprise clients across three continents.Today, we hold the...
-
Senior Executive And Personal Assistant
2 meses atrás
Lisboa, Portugal Michael Page Tempo inteiroSobre o nosso cliente Our client is a Private Equity opening their first offices in Lisbon. Descrição Reporting to the Partner your main responsibilities will be:Managing the General Partner's complex calendar and scheduling meetings and appointmentsCoordinating travel arrangements, including flights, accommodations, and ground transportationHandling...
-
Executive and Personal Assistant
Há 1 mês
Lisboa, Portugal SWORD Health, Inc Tempo inteiroSword Health is on a mission to free two billion people from pain as the world’s first and only end-to-end platform to predict, prevent and treat pain. Delivering a 62% reduction in pain and a 60% reduction in surgery intent, at Sword, we are using technology to save millions for our 2,500+ enterprise clients across three continents. Today, we hold the...
-
Senior Executive And Personal Assistant
4 semanas atrás
Lisboa, Portugal Michael Page Tempo inteiroOur client is a Private Equity launching their operations in Portugal.Join a new exciting project in Lisbon.Sobre o nosso clienteOur client is a Private Equity opening their first offices in Lisbon.DescriçãoReporting to the Partner your main responsibilities will be:Managing the General Partner's complex calendar and scheduling meetings and...
-
Executive And Personal Assistant
4 semanas atrás
Lisboa, Portugal Sword Health Tempo inteiro.Sword Health is on a mission to free two billion people from pain as the world's first and only end-to-end platform to predict, prevent and treat pain. Delivering a 62% reduction in pain and a 60% reduction in surgery intent, at Sword, we are using technology to save millions for our 2,500+ enterprise clients across three continents. Today, we hold the...
-
Executive Assistant
Há 6 dias
Lisboa, Portugal Rhmais Tempo inteiroResponsibilitiesWe are looking for an Executive Assistant to support two business areas and their directors for a leading multinational in the telecommunications sector. Main Responsibilities:Diary and calendar managementTravel planning – both domestic and internationalEvent planning – planning of departmental eventsCoordination with other Personal...
-
Executive Assistant
2 meses atrás
Lisboa, Portugal Rhmais Tempo inteiroWe are looking for an Executive Assistant to support two business areas and their directors for a leading multinational in the telecommunications sector.Main Responsibilities: Diary and calendar management Travel planning – both domestic and international Event planning – planning of departmental events Coordination with other Personal Assistants and...
-
Executive Assistant
3 meses atrás
Lisboa, Portugal Vodafone Tempo inteiro**What's in it for you**: The Digital Networks and OSS (DN&OSS) team is responsible for the provision of OSS, Digital Networks and Networks Test, Labs and Validation services to Vodafone’s European Markets and International Networks, encompassing strategy, design, delivery, project management and engineering services. The team is situated within the wider...
-
Executive Assistant
2 meses atrás
Lisboa, Portugal Vodafone Tempo inteiro**What you’ll do**: The Digital Networks and OSS (DN&OSS) team is responsible for the provision of OSS, Digital Networks and Networks Test, Labs and Validation services to Vodafone’s European Markets and International Networks, encompassing strategy, design, delivery, project management and engineering services. The team is situated within the wider...
-
Executive Assistant
Há 6 dias
Lisboa, Portugal Remofirst Tempo inteiroRemofirst empowers employers to be free from geographical boundaries when accessing talent, allowing employees to pursue opportunities wherever they may exist. We are on a mission to be the FIRST to truly revolutionize the industry and be a generational company. Our platform offers a full-range people management tool, employee benefits like health insurance,...
-
Executive Assistant
2 meses atrás
Lisboa, Portugal Rhmais Tempo inteiroMain Responsibilities :Diary and calendar management Travel planning – both domestic and international Event planning – planning of departmental events Coordination with other Personal Assistants and Business Managers for Senior Leadership meeting, travel and event planning Assistance with team activities: System approvals – e.G. Holidays, Purchase...
-
Executive Assistant
4 semanas atrás
Lisboa, Portugal Rhmais Tempo inteiroWe are looking for an Executive Assistant to support two business areas and their directors for a leading multinational in the telecommunications sector.Main Responsibilities:Diary and calendar managementTravel planning – both domestic and internationalEvent planning – planning of departmental eventsCoordination with other Personal Assistants and...
-
Executive Assistant
Há 6 dias
Lisboa, Portugal Gi Group Tempo inteiroDescrição da FunçãoWe are seeking a dynamic and organized Executive Assistant (M/F/D) with German and English, who will support our client´s operations.Responsibilities:Management of calendars when needed and scheduling to support teams in Germany and Portugal;Manage domestic and international travel when needed;Track and help drive completion of key...
-
Executive Assistant
Há 6 dias
Lisboa, Portugal Gi Group Tempo inteiroDescrição da Função We are seeking a dynamic and organized Executive Assistant (M/F/D) with German and English, who will support our client´s operations. Responsibilities: Management of calendars when needed and scheduling to support teams in Germany and Portugal; Manage domestic and international travel when needed; Track and help drive completion of...
-
Personal Assistant
2 meses atrás
Lisboa, Portugal TPH Corporation Tempo inteiroPosition: Personal Assistant Location: Dhahran, KSA Sector: Oil & Gas Discipline: Office Management Vacancy Type Permanent Full-Time Package: Re Location Package Tax-Free Our valued prestige petroleum client the largest petroleum enterprise in the world Saudi Aramco is recruiting for a Personal Assistant to work in the Eastern Province of the Kingdom...
-
Executive Assistant
2 meses atrás
Lisboa, Portugal Reia Collective Tempo inteiro**Join Reia Collective as an Executive Assistant and Be the Keystone of Our Success!** Are you a highly organized and proactive individual eager to make a significant impact in a dynamic and fast-paced environment? Reia Collective invites you to become an integral part of our team as an Executive Assistant, where you will provide essential support to our...
-
Executive Assistant
2 meses atrás
Lisboa, Portugal Rhmais Tempo inteiroMain Responsibilities : Diary and calendar managementTravel planning – both domestic and internationalEvent planning – planning of departmental eventsCoordination with other Personal Assistants and Business Managers for Senior Leadership meeting, travel and event planningAssistance with team activities:System approvals – e.g. Holidays, Purchase orders...
-
Senior Personal Assistant for Wealth Management
2 meses atrás
Lisboa, Portugal BNP Paribas Tempo inteiroSENIOR PERSONAL ASSISTANT FOR WEALTH MANAGEMENT (JOB NUMBER: 2311WEMA16625) **About the job** - The Mission of the Executive Assistant is to perform, coordinate and oversee office administrative duties while providing an extensive level of support to Executive Committee members. Reporting directly to an ExCo member, the Executive Assistant provides...