Executive Assistant

3 semanas atrás


Lisboa, Portugal Gi Group Tempo inteiro

Descrição da FunçãoWe are seeking a dynamic and organized Executive Assistant (M/F/D) with German and English, who will support our client´s operations.Responsibilities:Management of calendars when needed and scheduling to support teams in Germany and Portugal;Manage domestic and international travel when needed;Track and help drive completion of key deliverables and follow up on outstanding items;Work closely with the leadership team, and other Executive Assistants within our company to provide support to the organization;Collaborating with both internal and external stakeholders, to ensure every interaction is both productive and information shared effectively;Management of department meetings, events, and activities, both virtually and in person;Managing billing and accounting tasks;Managing employee personal data, validating any personal data changes with appropriate sign-off procedures, and validating any documentation required;Request quotes from suppliers and initiate the purchase process.Ideal Profile:2+ years in a role of working as an Assistant, preferably within a dynamic and fast-paced setting (is a plus).Strong verbal and written communication skills in German and English.Demonstrating high levels of professionalism, and a proactive mindset towards tasks, together with a genuine interest in helping team colleagues.Consistently executing responsibilities with diligence, ensuring meticulous attention to detail.Maintaining confidentiality and trustworthiness in handling information related to the department and the organization.Establishing a dependable, approachable, and amiable presence within the team, maintaining a positive demeanor even in challenging situations.Competence in using Microsoft Office Products.Conditions:Contract with Gi Group;Health insurance;Meal card: 9,60€/day;Initial training;Possibility of integration.We are waiting
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