T&e Team Member Analyst

3 semanas atrás

Oeiras, Portugal Thales Tempo inteiro

Location: Paço de Arcos, Portugal

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Thales Portugal is a Competence Centre of the Thales Group, whose mission is to integrate and develop solutions and products for Thales projects worldwide. Having around 220 specialized human resources Thales Portugal has a strong capability to design, develop, and deploy systems and services efficiently in the Defence, Security (Critical Information Systems, Critical Infrastructure and Banking) and Transportation markets.

We are recruiting for a role within our recently established Thales Business Support Services (TBSS) based in Lisbon. The opportunity for a P2P Invoices & Expenses Team Member is as a result of continued growth for TBSS with more forecasted. This role will provide services in our Procurement to Pay: supplier invoice processing and staff expenses processing team. This position offers an individual the opportunity to develop and enhance their existing skills while learning new skills within a shared services environment.

TBSS acts as a shared service centre for a number of Thales countries for various key tasks associated to finance, reconciliation, procurement and supply chain.

As a Travel and Expenses Team Member, you will play a crucial role in ensuring the smooth and efficient management of employee travel and expenses within our organization. Your primary responsibilities will include processing and monitoring employee travel requests, managing expense reports, and maintaining accurate records in compliance with company policies and procedures.

**Key Responsibilities**:

- Receiving and processing of expenses manually (Expenses follow up, Expenses payment release, Urgent Manual payments)
- Checking and validation of employee ́s expenses claims in line with the Travel & Expenses policy and strict deadlines across multi-Thales operating companies
- Analyse Staff Expenses claims and carry out compliance checks
- Maintain prepayments and debit balances at an acceptable level
- T&E Reporting
- Corporate cards statement management and reconciliation
- Month-end accounting activities
- Support audit requests

**Qualifications**:

- Bachelor's degree in Finance & Accounting or Business Administration.
- Strong attention to detail and data accuracy.
- Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Proficient in using travel booking platforms and expense management software. (SAP, Oracle ,Concur)
- Ability to work independently as well as part of a team in a fast-paced environment.
- Fluent English and Portuguese, both written and verbal. (mandatory)
- Strong analytical and problem-solving abilities.
- Intermediate proficiency in MS Office suite, particularly Excel.

We offer a competitive salary and benefits package, including opportunities for professional development. If you are a passionate individual looking to kick-start your career in the travel and expense field within a dynamic and supportive environment, we would love to hear from you.

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