Executive Assistant

6 meses atrás

Lisboa, Portugal HAYS Tempo inteiro

Opportunity for an Executive Assistant - German Speaker
Your new company
Opportunity to join a Engineering, Procurement and Construction provider which operates in the power generation, oil and gas material handling sectors, that is looking for an Executive Assistant (M/F/d) to the Managing Director - German Speaker.

Your new role
Candid ate will provide high-level administrative support to the management teams and will be based in Lisbon, Portugal, which will have the following responsibilities:

- Providing administrative assistance to the management team by performing a variety of administrative tasks;
- Maintaining the management team agenda’s and assist in planning appointments, travels, meetings, etc.;
- Contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried out timely and efficiently;
- Handle confidential documents and information ensuring they remain secure;
- Receive and screen phone calls and redirect them when appropriate, ensuring that good standards are maintained in all communications;
- Maintain electronic and paper records ensuring information is organized and easily accessible;
- Conduct research and prepare presentations, reports, minutes of meetings, memos, letters, and other documents as assigned;
- Welcome visitors to the office and ensure all associated logistics;
- To be flexible in approach to work and undertake any other duties that may be required with the remit of the organization

What you\'ll need to succeed
- At least 2 years of work experience as Executive Secretary or similar administrative role;
- High School Diploma or equivalent Technical Course from an accredited institution;
- Academic degree in Business Administration or relative field is beneficial;
- Fluency in English and German (oral and written);
- Proficient in MS Office;
- Excellent organizational and time-management skills;
- Strong teams player with good leadership skills, with integrity and confidentiality.

What you\'ll get in return
The opportunity to integrate a multicultural and dynamic teams, based on strong values and principles, with overall conditions of an international successful group and continuous training.

What you\'ll need to do now

If this job isn\'t quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
1031609

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