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General Assistant

2 meses atrás

Oeiras, Portugal NetJets Europe Tempo inteiro

**Purpose of Position**:
A general assistant provides high levels of administrative support to a department and team members. Is responsible to perform a variety of administrative and clerical tasks.

**Tasks and Responsibilities**:

- Organise and execute the administrative and logistics tasks related to **purchase orders **and liaising with Accounts Payable for administrative procedures**;**:

- Liaising with **external vendors regarding invoicing**, mainly reconciliation of requested service vs. invoiced service;
- Prepare essential **documentation**, updating internal document databases, and preparing relevant documentation as requested;
- Manage information flow in a timely and accurate manner;
- Manage **file and records**, such as mailing, scanning, filing, and photocopying, maintains copies of important documents;
- Coordinate schedules, meetings and appointments;
- Perform other **admin duties** as assigned.

**Education**:

- Not Specified

**Certifications and Licenses**:
**Years of Experience**:

- 2-4 years of experience

**Core Competencies**:

- Adaptability
- Collaboration
- Curiosity
- Service-Oriented
- Strives For Positive Results

**Knowledge, Skills, Abilities and Other (KSAOs)**:

- University degree preferred;
- 1 to 3 years of experience as a general assistant.
- Fluency in Business English (written and spoken).
- Proficiency in MS Office.

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