Administrative Professional
Há 7 dias
Aptia Group Portugal SA is a pioneering force in employee benefits and pensions administration services, dedicated to revolutionizing the industry for the better.
With a strong presence in the US and UK markets, supported by shared services in India and Portugal, Aptia serves over seven million people, empowering them to live healthier and happier lives.
Our commitment to growth and success extends beyond investors' backing; we invest heavily in learning and development, crafting unique career paths for our colleagues.
At Aptia, our values of being specialist, responsive, and thoughtful serve as the backbone of our business. Our team embodies these principles daily, striving to exceed client expectations, innovate constantly, and nurture genuine relationships for the long-term.
If you're looking to join a sector that's always evolving, with a company culture that prioritizes work-life balance, flexibility, and career growth, this could be your ideal role.
Job OverviewThis newly-created Office Assistant position will have you working closely with a vibrant team supporting our Lisbon office.
You'll provide administrative support to ensure efficient operations within the Lisbon office, collaborating with colleagues to manage and enhance our workspace.
This role requires a proactive individual with excellent communication skills, attention to detail, and the ability to multitask effectively. Prior experience in an administrative role would be advantageous.
This role is based in our modern office premises in Lisbon, offering a dynamic workplace and a chance to collaborate with expert colleagues.
Key Responsibilities:- Assist in daily office operations, including responding to correspondence, managing emails, and coordinating meetings.
- Coordinate travel arrangements, events, and appointments for staff members.
- Prepare and distribute reports, memos, and presentations as needed.
- Monitor and replenish office supplies and equipment as necessary.
- E nsure the office environment is clean, organized, and conducive to productivity.
- Liaise with building management and vendors for maintenance and repairs.
- Provide administrative support to senior management, including calendar management and expense tracking.
- Contribute to special projects and initiatives as assigned.
- Experience in office administration, preferably in a financial services firm or related industry.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills in both Portuguese and English.
- Attention to detail and problem-solving abilities.
- Ability to work independently and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
This role offers a competitive salary and discretionary bonus, as well as a range of benefits including private medical insurance, pension scheme, life assurance, and flexible working arrangements.
We value work-life balance and offer a dynamic workplace with opportunities for growth and development.
Join our community and contribute to creating a stimulating environment where collaboration thrives and innovation flourishes.
Aptia Group Portugal SA is committed to diversity, equity, and inclusion, recognizing the importance of a diverse and inclusive environment for success.
-
Administrative Professional
Há 7 dias
Lisboa, Lisboa, Portugal Koloni Tempo inteiroAbout KoloniKoloni is a global leader in innovative smart locker solutions. Our cutting-edge technology supports businesses worldwide, and we are expanding our European presence with a new office in Lisbon.Job OverviewWe seek a highly organized and proactive Administrative Professional to support our daily operations. This role will be essential in ensuring...
-
Administrative Support Professional
1 dia atrás
Lisboa, Lisboa, Portugal Phiture Tempo inteiroAbout the RoleWe are seeking a skilled and detail-oriented Administrative Support Professional to join our procurement team at Phiture. As an Administrative Support Professional, you will provide administrative support to the procurement function, including managing supplier information and pricing data in SAP and other Airbus Procurement tools.The ideal...
-
Administrative Support Professional
Há 7 dias
Lisboa, Lisboa, Portugal Experis Tempo inteiroExperis is looking for a highly skilled Administrative Support Professional to support our indirect procurement team.In this role, you will be responsible for performing various administrative tasks, including data entry, record-keeping, and correspondence.The ideal candidate will have excellent organizational and communication skills, as well as the ability...
-
Administrative Support Professional
Há 6 dias
Lisboa, Lisboa, Portugal Inspired Education Group Tempo inteiroAbout the RoleWe are seeking a highly skilled and organized Senior School Management Assistant to provide administrative support to our Senior School in Lisbon. This is an exciting opportunity to contribute to the personal and professional growth of our staff.Key Responsibilities:Coordinate activities and administrative tasks within the Senior School,...
-
High-Level Administrative Professional
Há 6 dias
Lisboa, Lisboa, Portugal TN Portugal Tempo inteiroTN Portugal is looking for a High-Level Administrative Professional to join our team. As an integral part of our organization, you will provide expert administrative support to our executives, ensuring seamless day-to-day operations.About the Role:This is a fantastic opportunity for an experienced administrative professional to take on new challenges and...
-
Administrative Support Professional
Há 7 dias
Lisboa, Lisboa, Portugal KEO International Consultants Tempo inteiroAbout the RoleWe are seeking a highly organized and efficient Administrative Officer to join our dynamic Facilities Management & Administration team in Lisbon, Portugal.The ideal candidate will possess fluency in English and Portuguese, with a strong background in administrative and/or workplace management in a fast-paced professional services firm....
-
Administrative Support Professional
Há 11 horas
Lisboa, Lisboa, Portugal Alualpha Sa Tempo inteiroCompany Overview:Alualpha SA is a leading provider of wholesale building materials, serving the needs of customers across various industries.Job Summary:We are seeking an entry-level Administrative Support Professional to join our team as a Procurement and Logistics Coordinator. As a key member of our team, you will be responsible for direct messaging job...
-
Global Administrative Professional
Há 3 dias
Lisboa, Lisboa, Portugal Job Squad Tempo inteiroJob Squad is a dynamic recruitment company offering a unique opportunity to work with a diverse team. As a Global Administrative Professional, you'll be part of our core operations team, supporting our mission to help people find great jobs abroad.Key ResponsibilitiesYou'll be responsible for:Processing legal requests related to privacy claims, defamation,...
-
Administrative Professional
Há 5 dias
Lisboa, Lisboa, Portugal Lexidy Tempo inteiroWork with a Dynamic TeamWe're seeking an Administrative Professional to join our dynamic team at Lexidy. This role offers the opportunity to work in a fast-paced, startup-driven environment where you can grow both professionally and personally.Your MissionAs part of our Immigration Department, you will assist the legal team in optimizing immigration...
-
Administrative Professional
Há 21 horas
Lisboa, Lisboa, Portugal Axians Portugal Tempo inteiroAxians Portugal is a leading player in the digital transformation landscape, driving innovation and excellence across various industries. As an Administrative Assistant, you will play a vital role in supporting our executive team and contributing to our company's continued success.Our CultureWe pride ourselves on our collaborative and inclusive work...
-
Administrative Professional
Há 6 dias
Lisboa, Lisboa, Portugal Hitachids Tempo inteiroWe are innovators who harness engineering excellence to co-create meaningful solutions to complex challenges. Our teams work collaboratively to power good and take our company and customers from what's now to what's next.The Executive Support Associate will play a vital role in handling administrative tasks such as scheduling appointments, preparing...
-
Administrative Professional
Há 7 dias
Lisboa, Lisboa, Portugal Amgen Inc. (IR) Tempo inteiroKey ResponsibilitiesThe ideal candidate will have experience in processing and validating payroll accurately and efficiently, skilled in handling a wide range of HR administrative duties.You will also possess proficiency in SAP for the control of invoices and payments, strong communication skills and the ability to work on and with cross-functional...
-
Administrative Professional
Há 21 horas
Lisboa, Lisboa, Portugal Lexidy Tempo inteiroWe are a Legal Tech Boutique looking for an Administrative Specialist to join our Immigration Department. This role involves handling international mobility-related cases, working with the legal team to optimize immigration processes and enhance client experiences through technology-driven solutions and dedicated assistance.Your responsibilities will include...
-
Administrative Support Professional
1 dia atrás
Lisboa, Lisboa, Portugal Be Consulting Tempo inteiroAdministrative Support SpecialistBe Consulting, a leading Real Estate Development and Investment Company based in Lisbon, is seeking a highly skilled Administrative Support Specialist to join their team. This pivotal role will provide the successful candidate with the chance to contribute to impactful real estate projects and work in a dynamic and innovative...
-
Administrative Support Professional
Há 2 dias
Lisboa, Lisboa, Portugal Amgen Inc. (Ir) Tempo inteiroAbout the Role:In this exciting opportunity, you will be working with our dynamic team to drive HR initiatives forward. As an Associate Human Resources, you will be responsible for providing high-quality administrative support to ensure seamless HR operations.Responsibilities Include:Providing administrative support to the HR departmentOnboarding new hires...
-
Administrative Support Professional
Há 3 dias
Lisboa, Lisboa, Portugal Sensei Tempo inteiroWe strive to provide innovative solutions that cater to our customers' needs. As a Receptionist at ARQUICONSULT, you will be responsible for ensuring seamless interactions between our team and clients.Key Responsibilities:Welcoming and supporting clients, visitors, and colleaguesEfficiently managing phone calls and directing them to relevant...
-
Administrative Support Professional
Há 5 dias
Lisboa, Lisboa, Portugal PKF-VMB Belgium Tempo inteiroJob DescriptionThe Asset Management department manages c. €2.1bn of real estate assets, implementing business plans and maximizing investor returns. The successful candidate will provide administrative support to a team managing investment exposure to several resort properties across Portugal.The role involves:Scheduling and coordinating meetings,...
-
Administrative Support Professional
Há 5 dias
Lisboa, Lisboa, Portugal Aviation Services Association Tempo inteiro**About the Role**We are looking for a skilled Executive Assistant to join our team at the Aviation Services Association. As an Executive Assistant, you will be responsible for providing high-level administrative support to our executive team, ensuring efficient and effective day-to-day operations.Key Responsibilities: Manage calendars and coordinate...
-
Administrative HR Professional
1 dia atrás
Lisboa, Lisboa, Portugal Amgen SA Tempo inteiro**Required Skills and Qualifications**To succeed in this role, you will need to possess strong organizational and communication skills, as well as proficiency in handling a wide range of HR administrative duties.You should also have experience in processing and validating payroll accurately and efficiently, as well as proficiency in SAP for controlling...
-
Lisboa, Lisboa, Portugal Bain & Company Tempo inteiroBain & Company is a leading global management consulting firm, and we are seeking a highly skilled Administrative Professional with Multilingual Skills to join our team in Lisbon. As a key member of our global support team, you will provide administrative support to several senior leaders, ensuring the smooth execution of their daily tasks and projects.The...
