HR Operations and Workplace Coordinator

3 semanas atrás

Lisboa, Lisboa, Portugal Intapp, Inc. Tempo inteiro
About Us

We are Intapp, Inc., a growing public company that emphasizes accountability, responsibility, and growth. Our culture supports each other in a positive, open atmosphere that fosters creativity, approachability, and teamwork.

Job Description

This critical role plays a pivotal part in establishing our Lisbon office. As an HR Operations and Workplace Coordinator, you will be responsible for managing inboxes for People Operations (HR and TA) and Workplaces, responding to inquiries and questions to meet our SLA of same business day responses for our employees and candidates. You will also perform various activities such as:

  • TA Operations: Ensure an outstanding candidate experience by providing necessary information, scheduling coordination, and addressing candidate inquiries as their primary point of contact.
  • Work closely with candidates, hiring managers, and recruiters to schedule interviews with global stakeholders.
  • Draft and audit offer letters and employee contracts.
  • Manage the applicant tracking system (ATS), Workday, to ensure accurate and up-to-date candidate information.
  • Collaborate with managers, employees, and internal stakeholder groups to improve awareness and candidate referral process.

You will also be responsible for HR Operations, including assisting with inquiries and processing transactions for our hire-to-retire employee cycle, establishing partnerships across the COEs and stakeholders outside of the People & Places team, recommending improvements to HR processes, standardizing work to support automation, and managing and updating the Human Resources Information System (HRIS).

Additionally, you will be responsible for the smooth running of the office, maintaining tidiness, granting access and recording office visitors, maintaining a local lunch program, vendor management of local suppliers, managing budget of local office spend, and assisting in planning and delivery of office and holiday events.

Required Skills and Qualifications

To succeed in this role, you will need:

  • Bachelor's degree in Human Resources, Business Administration, or a related field.
  • Minimum of 3+ years' experience in a HR, Recruiting or Workplaces role.
  • Exceptional organizational and time-management skills.
  • Outstanding communication skills, both written and verbal in Portuguese and English.
  • MS Office Suite experience required – Outlook, Teams, Excel, Word, PowerPoint.
Benefits

We offer a competitive base salary plus variable compensation and equity, generous paid parental leave, comprehensive benefits, paid volunteer time off and donation matching for the causes you care about, opportunities for personal growth and professional development, and an open, collaborative environment where your background and contributions are valued.

  • HR Operations Coordinator

    4 semanas atrás

    Lisboa, Lisboa, Portugal Boston Consulting Group Tempo inteiro

    Job OverviewThe Boston Consulting Group is a leading management consulting firm, and as an HR Operations Coordinator, you will play a critical role in supporting the company's global HR teams.

  • HR Coordinator for Global Workplace Excellence

    3 semanas atrás

    Lisboa, Lisboa, Portugal Intapp Tempo inteiro

    Are you an experienced HR professional looking for a challenging role that combines your skills in talent acquisition, employee experience, and office management? Intapp is seeking a highly organized and detail-oriented HR Coordinator to join our Lisbon office. This full-time position offers a competitive salary of **€55,000 - €65,000 per year**,...

  • People Operations Coordinator

    1 semana atrás

    Lisboa, Lisboa, Portugal Intapp, Inc. Tempo inteiro

    Company Overview:Intapp, Inc. is a leading provider of software solutions for the legal and financial services industries.We are seeking an experienced People Operations & Workplaces Coordinator to join our team in Lisbon, Portugal.Job Description:This hybrid role will support the HR, Talent Acquisition, and Workplaces functions, focusing on delivering an...

  • Workplace Operations Coordinator

    3 semanas atrás

    Lisboa, Lisboa, Portugal Intapp, Inc. Tempo inteiro

    We are seeking a skilled Human Resources Specialist to join our team at Intapp, Inc. in Lisbon, Portugal.This is a full-time position with a competitive salary of $65,000 per year.As a key member of our Human Resources team, you will be responsible for:Managing inboxes for People Operations and Workplaces, responding to inquiries and questions within the...

  • People Operations Coordinator

    1 semana atrás

    Lisboa, Lisboa, Portugal Intapp, Inc. Tempo inteiro

    About Intapp, Inc.We are a leading provider of software solutions for the legal and financial industries. Our innovative products help professionals work more efficiently and effectively.We are seeking a highly skilled People Operations Coordinator to join our team in Lisbon, Portugal. This is an exciting opportunity to work with a talented group of...

  • Office Coordinator for People Operations

    1 semana atrás

    Lisboa, Lisboa, Portugal Intapp, Inc. Tempo inteiro

    **Company Overview**We are Intapp, Inc., a company seeking to establish our newly established Lisbon office. This role plays a pivotal part in the establishment of many aspects of our office.**Job Description**We are looking for an Office Coordinator for People Operations & Workplaces to support the HR, Talent Acquisition, and Workplaces functions. This...

  • Corporate HR Coordinator for Hybrid Environment

    3 semanas atrás

    Lisboa, Lisboa, Portugal Intapp Tempo inteiro

    About IntappIntapp is a growing public company that emphasizes accountability, responsibility, and growth. Our culture is built on a positive, open atmosphere that fosters creativity, approachability, and teamwork. We're committed to creating a modern work environment that's connected yet flexible, supporting both professional success and work-life...

  • Compensation and Benefits Coordinator

    3 semanas atrás

    Lisboa, Lisboa, Portugal Dss+ Tempo inteiro

    About UsDss+ is a forward-thinking operations consulting firm that transforms organisations through sustainable business practices. We bridge the gap between complex risk management and actionable strategies, helping our clients navigate their energy transition journey.We are now seeking a skilled Compensation and Benefits Coordinator to join our HR team in...

  • People Operations Coordinator

    Há 1 mês

    Lisboa, Lisboa, Portugal Adecco Tempo inteiro

    Job Description:As a People Operations Coordinator at Adecco, you will play a vital role in creating exceptional employee experiences and supporting the growth of a global team. The ideal candidate will have a strong understanding of EMEA employment laws and their impact on HR matters. You will be responsible for providing on-site support at our Lisbon...

  • People Operations Coordinator

    Há 1 mês

    Lisboa, Lisboa, Portugal Adecco Pt Tempo inteiro

    Job DescriptionWe are seeking a People Operations Coordinator to join our Adecco Pt team in Lisbon. As a key member of our People Experience & Operations team, you will be responsible for providing on-site support, responding to employee inquiries, and managing EMEA-wide tasks.Key Responsibilities:Provide on-site support at our Lisbon officeRespond to...

  • HR Shared Services Coordinator

    4 semanas atrás

    Lisboa, Lisboa, Portugal Boston Consulting Group Tempo inteiro

    About UsBoston Consulting Group is a global management consulting firm that pioneered strategy consulting more than 50 years ago. We continue to innovate and redefine the industry, offering multiple career paths for the world's best talent to have a real impact on business and society.Our Global Services TeamOur team called Global Services (GS) provides...

  • Senior Project Coordinator

    1 semana atrás

    Lisboa, Lisboa, Portugal Bosch Group Tempo inteiro

    About the Bosch GroupThe Bosch Group is a global leader in the fields of mobility solutions, industrial technology, consumer goods, and energy efficiency. With more than 400,000 associates worldwide, we are proud to make a positive impact on people's lives and work towards a more sustainable future.Our presence in Portugal is led by Robert Bosch SA, based in...

  • Administrative Operations Coordinator

    3 semanas atrás

    Lisboa, Lisboa, Portugal Nagarro Inc Tempo inteiro

    We are Nagarro Inc, a Digital Product Engineering company that is scaling in a big way. We build products, services, and experiences that inspire, excite, and delight. Our work culture is dynamic and non-hierarchical. We have an exciting opportunity for an Administrative Operations Coordinator to join our team.Job OverviewWe are seeking a highly organized...

  • Global Hr Shared Services Coordinator

    1 semana atrás

    Lisboa, Lisboa, Portugal Boston Consulting Group Tempo inteiro

    Company Overview">Boston Consulting Group is a leading management consulting firm with a global presence. With over 50 years of experience, we have established ourselves as a pioneer in the field of strategy consulting.At BCG, we are committed to attracting, developing, and retaining the best talent in the market. Our HR team plays a crucial role in this...

  • Office Operations Coordinator

    3 semanas atrás

    Lisboa, Lisboa, Portugal Aptoide Tempo inteiro

    Aptoide is a leading Android App Store and distribution platform, with over 500 million users worldwide. Our mission is to bring back the freedom of choice in the apps world.About this roleWe are seeking an organized and proactive Office Operations Coordinator to provide support across several areas, including Executive assistance, People & Culture, Finance,...

  • Operations Coordinator

    4 semanas atrás

    Lisboa, Lisboa, Portugal Indie campers Tempo inteiro

    About the RoleWe are seeking a talented Operations Coordinator to join our West Europe regional team. As an Operations Coordinator, you will be responsible for executing regional processes and managing a set of our local depots and their respective local teams.You will have ownership of executing end-to-end processes that support achieving operational...

  • Housekeeping Operations Coordinator

    1 semana atrás

    Lisboa, Lisboa, Portugal The Ritz-Carlton Tempo inteiro

    **Job Title:** Housekeeping Operations Coordinator**Estimated Salary Range:** $45,000 - $65,000 per year**Job Description:OverviewThe Ritz-Carlton seeks a highly skilled Housekeeping Operations Coordinator to join our team. As a key member of the housekeeping department, you will be responsible for ensuring the smooth operation of our hotel's room cleaning...

  • Financial Operations Coordinator

    3 semanas atrás

    Lisboa, Lisboa, Portugal Buscojobs Portugal Tempo inteiro

    Job Title: Financial Operations CoordinatorAbout Us:We are a dynamic company, Buscojobs Portugal, dedicated to providing innovative solutions in software and education. Our team is passionate about making a positive impact on the educational landscape.Job Description:We are seeking an experienced Financial Operations Coordinator to join our finance and...

  • Global Hr Shared Services Coordinator

    Há 6 dias

    Lisboa, Lisboa, Portugal Descompagnons Trabalho Temporário Lda Tempo inteiro

    About UsDescompagnons Trabalho Temporário Lda is a pioneer in strategy consulting, with a rich history of innovation and excellence. We offer diverse career paths for talented individuals to make a real impact on business and society.The OpportunityWe are seeking an exceptional Global Hr Shared Services Coordinator to join our HRSSC team. As a key member of...

  • Business Operations Coordinator

    4 semanas atrás

    Lisboa, Lisboa, Portugal Reia Collective Tempo inteiro

    Overview of Reia CollectiveReia Collective is a leading hospitality organization in Lisbon, committed to delivering exceptional experiences through its operations and financial management. As a Business Operations Coordinator, you will play a vital role in supporting the backbone of our team by ensuring seamless office management and efficient financial...