Executive Assistant to the CEO

Há 1 mês

Porto, Porto, Portugal Michael Page Tempo inteiro
Job Description

Our client is a multinational Business Services Company seeking a highly organized and detail-oriented Junior Executive Assistant to support the CEO and EMEA team.

Key Responsibilities
  • Schedule and coordinate meetings, appointments, and events
  • Ensure appointments are prioritized and sufficient time is allocated for each activity
  • Answer and direct phone calls and emails
  • Draft, review, and format correspondence, reports, and other documents
  • Plan and book business travel, including flights, accommodations, and local transportation
  • Prepare detailed travel itineraries
  • Maintain organized and up-to-date files
  • Prepare materials and presentations for meetings
  • Manage office supplies and place orders when necessary
  • Assist with personal tasks as needed
  • Maintain confidentiality and discretion in all personal and professional matters
  • Organize and coordinate internal and external events
  • Prepare meeting rooms and ensure all necessary materials are available
  • Assist in preparing expense reports
Requirements
  • Bachelor's degree in Business Administration, Management, Communications, or a related field
  • 1-3 years of experience in an administrative or assistant role, preferably supporting senior executives
  • Fluency in English and Portuguese
  • Experience in managing schedules, organizing meetings, and handling communications
  • Exceptional organizational skills with the ability to manage multiple tasks, prioritize effectively, and maintain accuracy and attention to detail
  • Excellent written and verbal communication skills, with the ability to interact professionally with executives, clients, and colleagues
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
  • Strong time management skills to meet deadlines in a fast-paced environment
  • Resourcefulness and proactivity in problem-solving
  • Demonstrated ability to handle sensitive information with discretion and maintain confidentiality
  • Polished, professional demeanor and attitude
  • Able to adapt quickly to changing priorities and work effectively under pressure
  • Self-motivated with a strong sense of initiative and the ability to work independently
  • Strong interpersonal skills to build positive relationships with colleagues and clients
  • Meticulous attention to detail, ensuring accuracy in all tasks
  • Proficiency in multiple languages, particularly Portuguese and English, is highly desirable
What We Offer
  • Opportunities for professional growth and career advancement
  • Access to training programs, workshops, and certifications
  • A dynamic and collaborative work environment

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