Administrative Assistant

Há 7 dias

Lisboa, Lisboa, Portugal Inspired Education Group Tempo inteiro

At Inspired Education Group, we believe that our people are our greatest asset. We strive to create a collaborative and inclusive work environment that fosters creativity, innovation, and continuous improvement. As a Senior School Assistant, you will have the opportunity to work with a talented team of professionals who share your commitment to excellence and student success.

About the Job:

This is an exciting opportunity to join our team as we embark on a new growth roadmap. The successful candidate will have the chance to contribute to the development of our Senior School, working closely with the Head of Senior School to ensure the smooth operation of the school.

  • Coordinate activities and administrative tasks within the Senior School.
  • Provide support to teaching and associate staff as needed.
  • Track and follow up on attendance records.
  • Handle incoming calls and messages, assisting with cover requests for illness, trips, and internal or public exams.
  • Organize room changes for lessons, meetings, therapies, and special events.
  • Offer administrative support for academic events, such as parent evenings and parent-teacher meetings.
  • Manage the Senior School reception, providing high-quality administrative support, ensuring the smooth running of a busy Reception area.
  • Oversee the students' documentation process (receiving, checking, and organizing paperwork).
  • Maintain and update logistical documents (student contacts, departure authorizations, purchases/budget, tours, etc.).
  • Collaborate with the Admissions department during the enrollment process (receiving and validating documentation).
  • Handle School Insurance documentation (for staff and students) and report to the Human Resources department.
Key Responsibilities:

As a Senior School Assistant, your key responsibilities will include:

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