Administration & HR Representative

Há 9 horas

Porto, Portugal Consulteer Tempo inteiro

**Your Role & Responsibilities**:

- Support daily office administration and maintain documentation (digital & physical)

- Coordinate meetings, communication, travel arrangements, and office operations and bookings

- Maintain and update employee records and HR databases as well as documents (contracts, vacation, attendance)

- Onboarding and Offboarding support

- Act as a point of contact for employee related inquiries

- Act as a contact person to external partners (insurance providers, HR/administration services) and ensure compliance

- Provide necessary HR and employee data to the accountant for payroll processing

- Collect and submit invoices, expenses, and documentation to the accounting department

- Handle purchases and supplier management for two offices (equipment, materials, services, maintenance)

- Work closely with our Head of HR and multiple internal and external stakeholders to ensure smooth office operations and efficient HR processes

- Assist in internal HR initiatives and company events

- Act as a people and go to person for the employees in Porto and Lisbon

**Required Technical & Professional Expertise**:

- 2+ years of experience in administrative and/or HR support roles

- Strong organizational and communication skills

- High level of professionalism, confidentiality, and attention to detail

- Proficiency in MS Office and digital tools

- Teamplayer and people person

- Fluency in English

**What Makes This Role Unique**:

- A dynamic and diverse position where each day brings new responsibilities

- Direct collaboration with international teams and exposure to multiple business areas

- Opportunity to take ownership of key office and HR processes from end to end

- Working in multiple fields such finance, HR, backoffice operations and various administrative and people related tasks

- Motivated, fast growing portugese team in an international swiss company

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