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Finance & Operations Assistant

Há 1 mês

Porto, Portugal Jscrambler Tempo inteiro

Company Description

After closing a $15 million Series A funding round, we are kicking off 2023 in full force The team is growing fast and all team members will play a key role in helping the company reach its ambitious goals.

**Job Description**:
**The Role**

As a **Finance & Operations Assistant **you will work in the Finance and Operations Team, reporting directly to the Head of Finance. You will play a key role by dealing with people and processes, ensuring that the day-to-day finance and operations run smoothly. Your main responsibilities include providing financial and administrative support to all the departments of Jscrambler in terms of Travel arrangements, expense and supplier verification according to existing policies. We are also in the process of implementing a new ERP that will require the support of a detailed and organized person reviewing historical master data to allow the company to automate the procurement and invoice approval workflow.

**What will your day-to-day be like?**

**Operations**
- Manage company purchases and business travel arrangements (arranging travel, visas, accommodation, and other logistics needs.
- Enter relevant supplier and purchase details onto the database efficiently and accurately
- Maintain operations policies and procedures, and ensure they are followed appropriately.
- Maintaining and organizing all documents archived, either in digital and/or paper format.
- Deal with and resolve queries in a timely and polite manner either by liaising with the internal teams or by reaching out to suppliers and/or partners.

**Fin**ance**
- Liaise with the team to ensure invoice authorization procedures are followed and resolve queries on invoices on hold for payment
- Review incoming supplier invoices and expense reports to check if they comply with Portuguese fiscal requirements, internal policies and defined budget
- Assist with payment preparations
- Undertake Purchases and Supplier reconciliation on a regular basis with the budget.
- Support the G&A team in the ad hoc projects

**Qualifications**:
**We believe you’ll succeed in this role if you have/are**:

- Proven ability to focus on detail and ensure accuracy in output.
- Bachelor’s degree in management or related and minimum 3 years of proven experience;
- Professional and personable manner with excellent communication skills. Must be able to communicate with all levels of management and interact with sales, engineering, HR, and Legal personnel.
- Excellent organizational skills, with the ability to prioritize workflow while managing a variety of tasks.
- Competent Excel and analysis skills.
- Good team working skills
- Able to work independently and ask for help/advice where needed
- Good English level

Additional Information
**Why should you join us?**
- It is an incredible career opportunity to develop your knowledge as a Finance & Operations Assistant, with talented people, in a dynamic growing environment. This role will be part of our growing finance and administrative team in our headquarters - Porto. Our team is made up of motivated, hard-working people spanning the globe, united by a culture of learning and continuous improvement.
- Career Progression & Personal Development Plan: Every 6 months, you will tell us what is going to be your next challenge. If it is something important for you, it is important for us too. Would you like to do training? Attending an international conference would make you happy? You just need to say so.
- We ensure a flexible working model with a remote-first mindset. This means you can work remotely or in the office.
- Wellbeing activities: You will have free snacks, fruit and coffee, weekly sports activities, Team lunch, team buildings, and much more.

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