Office & HR Assistant

6 meses atrás

Porto, Portugal Sofyne Tempo inteiro

Job Summary

As an Office Assistant you will be responsible for overseeing clerical tasks, such as sorting and sending mail. Keeping an inventory of office supplies and ordering new materials as needed. Maintaining files. Welcoming visitors to your office.

Complementary to that, an HR Assistant provides payroll information by collecting time and attendance records. Submits employee data reports by assembling, preparing, and analyzing data. Maintains employee information by entering and updating employment and status-change data. Provides secretarial support by entering, formatting, and printing information.

**Profil recherché
Specific Missions "Office"
- Organizing internal and/or external events: booking spaces, logistics, catering, invitations, communication support, etc. Including company events (meetings with clients, x-mas' events, occasional events.)
- Coordinating closely with external and service providers/suppliers. Including review contract and due dates of them.
- Managing administrative side of the agency (drafting correspondence, mailing, etc.);
- Managing incoming calls and other communications;
- Keeping an inventory of office supplies and equipment and managing stock;
- Participate in the onboarding process for new employees;
- Assist the manager in his or her daily tasks.
- Managing reception: welcoming guests and visitors serving them in accordance with the company's standards.
- Receiving, sorting, and distributing daily mail/deliveries.
- Scheduling appointments and meetings. Updating calendars.
- Ensure reception area, conference rooms, all common areas are tidy and presentable, with all necessary stationery and material.
- Synchronizing the procedures with other offices (UK, France, Portugal)

Specific Missions "Human Resources"
- Management of On and Off-boardings in accordance with our practices and regulatory obligations.
- Personnel administration: drafting offers of collaboration and employment contracts, ensuring that personnel and HR files are properly maintained (filing and naming of documents). In liaison with our external partners, ensuring that social security declarations, compulsory affiliations and work permits are followed up and carried out correctly, as well as the day-to-day administrative monitoring of employees (drafting of riders and various certificates, monitoring of absences, luncheon vouchers, management of end-of-contract documents).
- Preparing employees' pay: working with external firms, you will be responsible for the accuracy of payroll processing within your remit: processing payroll items, preparing payroll files, checking and validating pay slips (monitoring leave and absences, managing luncheon vouchers, etc.);
- Functional administration of the HRIS: entering and maintaining the accuracy of HR data in the human resources management system so that management can extract the relevant key performance indicators.

What else will you do?
- Organize and manage employee records
- Assists in the recruitment process
- Address employee questions or concerns related to HR policies during onboarding
- Update employee handbooks
- Assist in conducting employee surveys
- Coordinate employee recognition activities
- Schedule training sessions
- Assist in the logistics of training programs
- Assist employees with benefits enrollment
- Answer benefits-related questions
- Stay up-to-date on changes in employment laws
- Help the legal department with compliance and legal audits (ISO)
- Maintain compliance-related documentation
- Ensure employee data is handled and protected under applicable compliance laws.

**A propos de nous
**SOFYNE Active Technology** has been integrating and deploying MES, LES and PLM solutions since 2005.

We support and advise more than 30 major industrial accounts in their innovation and digital 4.0 transformation projects.

Our approach is built around the framework and capabilities of a large company with the heart and soul of a small business, fostering high quality and performance services, agile development and added value for our clients, in the automotive, energy, aerospace and defense, consumer products and luxury sectors.

What makes us special:

- 200 specialized consultants (including Solution Architects, Project Managers, Technical-Functional Consultants, etc.)
- Complex projects of international scope, more than 30,000 project days per year
- 1,700 hours of training in 2021
- 3 team building activities per year
- Career opportunities in expertise or management
- A dynamic, collaborative, and multicultural environment where our specialists enjoy working and sharing

**SOFYNE** is a talent maker

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