Office Facilities Assistant

6 meses atrás

Porto, Portugal GKN Automotive Tempo inteiro

The Office Facilities Assistant will be responsible required to execute the following tasks:

- Welcome work colleagues and visitors;
- Help to organize and maintain office common areas;
- Assist with the setup of meeting rooms: furniture, chairs, tables, projectors, easels, flip charts, white boards, etc;
- Oversee both janitorial and lawn maintenance service needs;
- Reach contractors to handle building repairs;
- Conduct and maintain building inventories on a regular basis;
- Maintain supply inventory; monitor and maintain stationary stock levels
- Manage incoming mail, invoice shipment, and its respective data storage;
- Create, maintain, and enter information into databases;
- Keep a close relationship with the Office Manager to ensure the smooth running of the daily tasks
- Grant support to the Office Facilities Responsible in all responsibilities addressed to the Office Management Team, such as:

- Travel management queries;
- Event planning tasks;
- And maintenance of a harmonious, safe, comfortable, productive and sustainable work environment.

**Qualifications and skills**

Essential:

- High school diploma or associated degree
- Ability to communicate clearly with internal and external contacts
- Very strong organisational and time-management skills
- Exceptional attention to detail and accuracy
- Excellent interpersonal skills
- Ability to write clearly and help with word processing when necessary
- Ability to multitask in a highly demanding work environment.

Desirable:

- Prior experience in a similar environment

**Language skills**:

- English (mandatory)
- Portuguese

**GKN Automotive in Porto**:
Estalished in 2020, our Global Business Services (GBS) is located at the heart of Porto (Hipercentro Areosa Business Park), where our 300+ employees provide support on a global level within areas of Finance, Procurement, HR and IT (to name a few).

Our vision is to deliver sustainable value with standard, consistent & digitally enhanced processes. To achieve this, we are seeking to attract highly motivated and skilled professionals.

We pride ourselves in being a truly global company, and GKN Automotive GBS in Porto has a relevant representation of that. Our workplace is diverse & inclusive andour locally based team is represented by individuals from 23 different countries.

We invest in our people and every employee has a development plan focused on their specific career and learning objectives. Career development is supported by relevant, sponsored technical learning, coaching, and access to self-driven training across a wide range of topics covering hard and soft skills.

Our culture is underpinned by our Values & Behaviours -Ingenious, Collaborative, Driven, Principled and and we are proud of the way that employees regularly have an opportunity to engage with others, provide ideas and work to develop these ideas to become a reality. It’s a place where our multi-discipline team's partner, collaborate, and learn from each other and the contribution of everyone counts.

We also support and encourage our employees to give back to the local communities through various activities. In recent years we have supported volunteering initiatives from the Portuguese Cancer League, Animal Farm Association to solidarity actions, making time and resources available to join efforts on these important events.

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