Facilities Officer

1 semana atrás

Porto, Porto, Portugal SBM Offshore Tempo inteiro

About the Role

We are seeking a highly organized and detail-oriented Facilities Officer to join our team in SBM's Porto office.

This is a full-time position that will report to the Facilities Manager in Porto.

Temporary Position

This role is temporary and will substitute for a pregnant employee. The successful candidate will be required to adapt professionally to accommodate this temporary change.

Key Responsibilities

  • Provide administrative support for office facilities, including purchase order requests and company car operational management.
  • Meet and welcome all visitors, print and issue security badges as needed.
  • Coordinate courier services and package deliveries, both domestic and international.
  • Familiarity with office equipment, furniture, and card access systems.
  • Update SharePoint for Facilities and post information on facilities policies, procedures, and frequently asked questions.
  • Work closely with external department members to execute projects and ensure timely completion of requests.
  • Provide excellent customer service, be well-organized, and use sound judgment.
  • Assist with special accommodation requests and workspace setup.
  • Coordinate caterer access for meetings and events, set up and clean up as needed.
  • Assist with setting up and taking down for daily/weekly/last-minute meetings, corporate events, or employee events.
  • Stock and maintain all supplies.
  • Monitor internal and email communications.
  • Filing and processing all necessary paperwork for billing.
  • Assist with daily office operations, including filing, scanning, and archiving documents, data entry, and answering and forwarding calls.

Requirements

  • Between 1 to 2 years of hands-on experience in facilities or front office.
  • Strong English communication skills, both written and verbal.
  • Bachelor's degree in business or hospitality or applicable work experience.
  • 1+ years of experience managing an active front desk for a mid-size company preferred.
  • Experience working with all levels of employees, including upper management.
  • Excellent communication, organization, and problem-solving skills.
  • Must be organized, structured, methodical, and attentive to detail, with a high degree of follow-through.
  • Proven ability to establish priorities among multiple tasks and work collaboratively with team members to achieve common goals.
  • Positive attitude and a willingness to learn.
  • Must be customer service and quality driven.
  • Must demonstrate proficiency in working collaboratively and cross-functionally within the organization to execute tasks under tight deadlines, demonstrating sound 'relationship management' skills both within and external to the organization.

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