Facilities Officer
4 semanas atrás
About the Role
We are seeking a highly organized and detail-oriented Facilities Officer to join our team in SBM's Porto office.
This is a full-time position that will report to the Facilities Manager in Porto.
Temporary Position
This role is temporary and will substitute for a pregnant employee. The successful candidate will be required to adapt professionally to accommodate this temporary change.
Key Responsibilities
- Provide administrative support for office facilities, including purchase order requests and company car operational management.
- Meet and welcome all visitors, print and issue security badges as needed.
- Coordinate courier services and package deliveries, both domestic and international.
- Familiarity with office equipment, furniture, and card access systems.
- Update SharePoint for Facilities and post information on facilities policies, procedures, and frequently asked questions.
- Work closely with external department members to execute projects and ensure timely completion of requests.
- Provide excellent customer service, be well-organized, and use sound judgment.
- Assist with special accommodation requests and workspace setup.
- Coordinate caterer access for meetings and events, set up and clean up as needed.
- Assist with setting up and taking down for daily/weekly/last-minute meetings, corporate events, or employee events.
- Stock and maintain all supplies.
- Monitor internal and email communications.
- Filing and processing all necessary paperwork for billing.
- Assist with daily office operations, including filing, scanning, and archiving documents, data entry, and answering and forwarding calls.
Requirements
- Between 1 to 2 years of hands-on experience in facilities or front office.
- Strong English communication skills, both written and verbal.
- Bachelor's degree in business or hospitality or applicable work experience.
- 1+ years of experience managing an active front desk for a mid-size company preferred.
- Experience working with all levels of employees, including upper management.
- Excellent communication, organization, and problem-solving skills.
- Must be organized, structured, methodical, and attentive to detail, with a high degree of follow-through.
- Proven ability to establish priorities among multiple tasks and work collaboratively with team members to achieve common goals.
- Positive attitude and a willingness to learn.
- Must be customer service and quality driven.
- Must demonstrate proficiency in working collaboratively and cross-functionally within the organization to execute tasks under tight deadlines, demonstrating sound 'relationship management' skills both within and external to the organization.
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