Facilities Officer

Há 1 mês

Porto, Portugal Randstad Portugal Tempo inteiro

In partnership with our client we are we are looking for a Facilities Officer, that will support Facilities Team in the Porto office.
This is a full-time position and will report to the Facilities Manager in Porto.
This position will be temporary as it will substitute for a pregnant employee. This role requires professional adaptation to accommodate this temporary change.
responsabilidades chave
your role:
Office facilities administrative services like purchase order requests
Company car operational management, including interactions with HR and car lease company
Meet and welcoming all visitors
Print and issue security badges to all visitors, contractors, new hires, and current employees
Coordinating courier services and package deliveries (domestic and international)
Familiarity with office equipment, furniture, and card access systems
Update SharePoint for Facilities and post information for public consumption on facilities policies, procedures, and frequently asked questions
Work closely with external department members, to execute projects and to ensure all requests are taken care of in a timely manner
Provide excellent customer service, be well-organised, prompt and use sound judgment
Assisting with any special accommodation requests and workspace set up
Coordinating caterer access for meeting or events. Set up and clean-up as needed
Assist with setting up and taking down for daily/weekly/last minute meetings, corporate events or Employee Events
Stocking and maintaining all supplies
Monitor internal and email communications
Filing and processing all the correct paperwork for billing
Assist with daily office operations, including filing, scanning and archiving documents and contracts data entry, and answer and forward calls

competências
if you have:
Between 1 to 2 years of hands-on experience in facilities or front office
Strong English communication skills, both written and verbal
Bachelor's degree in business or hospitality or applicable work experience
1+ years of experience managing an active front desk for a mid-size company preferred
Experience working with all levels of employees, including upper management
Excellent communication, organisation, and problem-solving skills
Must be organised, structured, methodical, and attentive to detail and possess a high degree of follow-through
Proven ability to establish priorities among multiple tasks and work collaboratively with team members to achieve common goals
Positive attitude and a willingness to learn
Must be customer service and quality driven
Must demonstrate proficiency in working collaboratively and cross-functionally within the organisation to execute tasks under tight deadlines, demonstrating sound "relationship management" skills both within and external to the organisation
If you are looking for a role that has both a project focused environment and still interacts with employees, this role is for you

principais benefícios
Contract with Randstad and working in a international environment, with a variety of challenges.
A Randstad tem a missão de se tornar a empresa mais equitativa e especializada de talentos a nível mundial e, por isso, reiteramos que damos as boas-vindas a pessoas com as mais diversas capacidades e experiências. Assumimos o compromisso de garantir que o nosso processo de recrutamento e contratação satisfaça as necessidades de todas as pessoas. Preocupamo-nos com a igualdade de oportunidades, independentemente de etnia, cor, religião, sexo, orientação sexual, identidade de género, nacionalidade, idade, informações genéticas, incapacidade ou qualquer outro estatuto de grupo protegido por lei.

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